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Executive Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Williams Lea Limited Full time

Executive Administrative Coordinator – Legal Sector

Salary: Competitive, with additional company benefits

Contract: Full Time, Permanent

Shifts: Standard working hours, Monday – Friday, with breaks as per company policy

Work model: Hybrid

Williams Lea Limited is seeking an Executive Administrative Coordinator to enhance our team

As a premier global provider of specialized, technology-driven, essential support services, Williams Lea Limited fosters long-term partnerships with esteemed clients across various sectors, including investment banking, legal services, and professional consultancy. Our workforce, comprising nearly 7,000 professionals worldwide, is dedicated to delivering efficient business solutions in complex and highly regulated environments.

Role Overview

The Executive Administrative Coordinator is tasked with delivering comprehensive, proactive assistance to legal professionals, ensuring their operations run smoothly. This role requires a high level of self-management, initiative, and confidentiality.

The Coordinator will oversee workflow management for other support functions, which involves delegating and supervising tasks related to document production, file management, and other essential support services.

Key Responsibilities

  • Efficiently managing intricate schedules;
  • Responding to phone inquiries promptly and accurately documenting messages;
  • Organizing both internal and external meetings;
  • Communicating with clients via email or phone, maintaining the firm's standards for client relations;
  • Assisting legal professionals with billing and credit control, generating precise billing reports and draft invoices;
  • Supporting financial tasks, including processing payments and managing bank transactions;
  • Ensuring timely and accurate use of client relationship management tools for matter management;
  • Keeping client records updated in accordance with company policies;
  • Coordinating travel arrangements and movements for legal professionals;
  • Managing the client onboarding process to ensure timely file openings;
  • Overseeing the submission of expense reports for legal professionals;
  • Coordinating document production, including digital dictation and file management;
  • Drafting official documents and liaising with colleagues across various offices;
  • Actively participating in relevant training sessions;
  • Demonstrating adaptability in work practices to meet business needs;
  • Collaborating with team members and other departments as necessary.

Personal Attributes

  • Experience in a legal or professional services environment is preferred;
  • Excellent written and verbal communication skills;
  • Strong multitasking abilities;
  • Proficiency in Microsoft Office applications;
  • A collaborative team player.

Benefits and Rewards

We are committed to supporting our employees in their professional and personal endeavors. Our comprehensive benefits package includes:

  • Generous holiday allowance, plus public holidays;
  • Salary sacrifice schemes and retail vouchers;
  • Life insurance;
  • Private health insurance;
  • Dental coverage;
  • Health assessments;
  • Cycle-to-work initiatives;
  • Discounted gym memberships;
  • Employee referral programs.

Join a global employer dedicated to providing a fulfilling, challenging, and rewarding career with opportunities for future development.

Commitment to Equality and Diversity

Williams Lea Limited values the diverse perspectives that a varied workforce brings and is committed to creating an inclusive environment. We do not discriminate based on age, disability, gender reassignment, marital status, pregnancy, race, religion, sex, or sexual orientation. We strive to foster a culture of openness, fairness, and transparency.

If you require assistance or adjustments to participate in the application process, please reach out to our team.