Executive Assistant

4 days ago

City of London, United Kingdom Join Talent Full time
Job Description

About the Company:

Our client, a global fintech company, is seeking an Executive Assistant / Office Manager to oversee the day-to-day running of their London office and provide comprehensive EA support to the Senior Leadership team.

About the Role:

Provide EA support to the CEO, including diary, expense, and travel management. Support in the production of meeting materials. Schedule committee and board meetings. Take minutes at committee and board meetings, produce detailed and concise minutes. Expense management for Senior Leadership team. Ad-hoc administration support to the wider team as and when required.

Responsibilities:

  • Executive Assistant
  • Provide EA support to the CEO, including diary, expense, and travel management
  • Support in the production of meeting materials
  • Schedule committee and board meetings
  • Take minutes at committee and board meetings, produce detailed and concise minutes
  • Expense management for Senior Leadership team
  • Ad-hoc administration support to the wider team as and when required
  • Office Management
  • Oversee daily office operations, from facilities and visitor management to scheduling meetings and organizing couriers
  • Supplier Management Leader: Build and maintain relationships with suppliers to keep the office functional and well-equipped
  • Health & Safety: Implement and enforce health and safety policies, acting as our Fire Marshal and First Aider
  • Update and maintain office policies and procedures
  • Coordinate with the Property Manager on maintenance issues
  • Manage reception, ensuring a first-class welcome for visitors
  • Lead projects for office moves, refits, and refurbishments
  • Oversee office budgets, contracts, and systems (e.g., office lease, security, cleaning, food/drink orders)
  • Assist in the onboarding process for new hires and offboarding of leavers
  • Manage IT equipment and mobile phone costs

Qualifications:

You have 5+ years of professional experience in EA/Office Management. You will have excellent IT skills (MS Office; Excel). You possess outstanding organizational and communication skills. You have a keen attention to detail and strong problem-solving abilities. You're personable, trustworthy, and reliable. You can work independently and as part of a team.

Benefits:

Competitive salary - 25 days holiday per annum. 2 Macrobond days to use per annum for volunteering. Company laptop provided for work. 8.5% employer pension contribution. Life Insurance. Private medical insurance, dental and vision insurance. Cycle to work scheme.

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