Administrative Assistant

1 week ago


Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Cardiff and Vale University Health Board. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our office, ensuring the smooth running of administrative tasks, and providing exceptional customer service to our stakeholders.

Key Responsibilities

  • Organize and maintain accurate records, files, and databases, ensuring confidentiality and integrity of sensitive information.
  • Provide administrative support to the team, including preparing documents, reports, and presentations, and coordinating meetings and events.
  • Manage incoming and outgoing mail, emails, and faxes, ensuring timely and efficient communication with stakeholders.
  • Develop and maintain effective relationships with colleagues, stakeholders, and external partners, promoting a positive and professional image of the organization.
  • Perform data entry, data analysis, and reporting tasks, ensuring accuracy and attention to detail.
  • Contribute to the development and implementation of administrative processes and procedures, ensuring efficiency and effectiveness.

Requirements

  • Good standard of education to GCSE level or equivalent, including Mathematics and English.
  • Confident in the use of MS Office for data/information recording and analysis, eg compiling reports.
  • Excellent organizational skills, able to work with minimal direct supervision and to exercise judgement and initiative.
  • Excellent communication skills, able to work well as part of a larger team and command respect from colleagues.

Desirable Qualifications and Experience

  • Formal qualifications in project management, evidence review or critical appraisal.
  • Experience of collating data and writing reports.
  • Minute taking for meetings, as necessary.
  • Able to design and use spreadsheets (MS Excel).

Working Environment

As an Administrative Assistant at Cardiff and Vale University Health Board, you will work in a dynamic and supportive environment, with opportunities for professional development and growth. You will be part of a team that is passionate about delivering high-quality services to our patients and stakeholders.

What We Offer

  • A competitive salary and benefits package.
  • Opportunities for professional development and career advancement.
  • A dynamic and supportive work environment.
  • The chance to work with a talented and dedicated team.


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