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Administrative Assistant

2 months ago

Cardiff, Cardiff, United Kingdom Brackenberry Full time

We are seeking a highly skilled and organized Administrative Assistant to join our team at Brackenberry Ltd. as a temporary staff member. The successful candidate will be working closely with a Local Authority in Cardiff to assist with the appointment of an Administrative Assistant on a 3-month contract, with a high likelihood of extension at the client's discretion.

Key Responsibilities:

  • To provide a physical staff presence as part of a small team within the Bute Park Visitor Centre to support its operation as a venue for private hire, public drop-in, education, and family activity.
  • All aspects of Reception duties, including receiving deliveries, dealing with visitors and contractors, and receiving and distribution of mail.
  • Routine office administration tasks, including invoicing, filing, and servicing the meeting rooms.
  • Processing room hire applications and coordinating diaries to avoid clashes. Offering alternative solutions to customers where possible and providing excellent customer service.
  • To provide administrative support in the organization of meetings, record-keeping, and distribution as required.
  • Supporting consultation with park users to obtain customer satisfaction data and help shape future developments.

Requirements:

  • Experience of the use of Microsoft Office.
  • Previous experience of dealing with customer enquiries face-to-face or by telephone and via email.
  • Previous experience of handling and reconciling income.
  • Previous experience of organizing meetings and providing meeting support.

Important Notes:

  • You should be available to work immediately or at short notice.
  • You should have the right to work in the U.K.

Disclaimer: Brackenberry Ltd. is acting as an Employment Business in relation to this vacancy. We are committed to equality in the workplace and are an equal opportunities employer. Unless otherwise stated, all of our roles are temporary, though opening assignments can be and often are extended by clients on a longer-term basis and can sometimes become permanent.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary. In case the role requires an enhanced DBS, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.