Administrative Assistant to Directors

7 days ago


Glasgow, Glasgow City, United Kingdom Trespass Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Directors. As a key member of our team, you will be responsible for managing calendars, coordinating meetings, and maintaining confidentiality.

Key Responsibilities
  • Manage Directors' calendars, identify diary clashes, and schedule meetings
  • Liaise with external businesses to arrange meetings and distribute agenda/papers
  • Take minutes in meetings and maintain accurate records
  • Maintain confidentiality and handle sensitive information with discretion
  • Take and make telephone calls on behalf of Directors
  • Active file management, both physical and electronic
  • Book and manage travel arrangements for Directors and staff members
Requirements
  • Ability to work independently and as part of a team
  • Organizational skills with the ability to prioritize and plan workload
  • Confident in communicating with internal and external parties
  • Proficient in Microsoft Outlook
What We Offer
  • 30 days holiday (increasing to 32 by 2 years' service)
  • Corporate discounts for you, your friends, and family
  • Relaxed dress code
  • Free parking
  • Full access to our Employee Assistance Programme


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