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Executive Assistant

2 months ago

Glasgow, Glasgow City, United Kingdom Ofgem Full time
Job Summary

Ofgem is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director's office. The successful candidate will be responsible for managing the Director's schedule, coordinating meetings, and ensuring the smooth operation of the Private Office.

Key Responsibilities
  • Calendar Management: Manage the Director's calendar, ensuring timely and effective scheduling of meetings and appointments.
  • Administrative Support: Provide administrative support to the Director, including preparing correspondence, reports, and presentations.
  • Travel Arrangements: Arrange travel and accommodation for the Director and other team members as required.
  • Communication: Communicate effectively with internal and external stakeholders, including senior leaders, colleagues, and external partners.
  • Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
Requirements
  • Experience: Proven experience as an Executive Assistant or in a similar role, with a strong track record of providing high-quality administrative support.
  • Skills: Excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
  • Technical Skills: Proficient in Microsoft Office, with experience of using document management systems and other administrative tools.
  • Education: Bachelor's degree or equivalent in a relevant field, such as business administration or management.
What We Offer
  • Competitive Salary: A competitive salary of £32,498.
  • Pension Scheme: Contribution towards the Civil Service Defined Benefit Pension scheme.
  • Annual Leave: 30 days annual leave after 2 years.
  • Training and Development: Excellent training and development opportunities.
  • Hybrid Working: Hybrid working arrangement, with 1 day a week in the office.
  • Flexible Working Hours: Flexible working hours and family-friendly policies.