Administrative Executive

3 weeks ago

London, Greater London, United Kingdom Brookfield Asset Management Full time

Job Overview

Position Summary

This role is ideal for a highly motivated Executive Assistant who demonstrates flexibility, exceptional organizational capabilities, and a proven track record in a dynamic, expanding professional services environment.

Primary Duties

Management of schedules across various global time zones. Organizing and coordinating meetings (both external and internal): Preparing meeting spaces and collaborating with necessary stakeholders, as well as printing and organizing relevant documents.
Arranging international travel and accommodation logistics for the team. Preparing visa documentation as necessary. Assisting visitors from overseas offices. Coordinating with Reception to secure meeting rooms, guest access, and hospitality services as needed. Overseeing the onboarding process for new team members. Managing monthly team expense reports in accordance with company guidelines. Processing invoices and maintaining records to ensure prompt payment. Handling mail and addressing routine inquiries and confidential correspondence. Aiding in the planning of team social gatherings. Providing assistance to fellow Executive Assistants and administrative staff as required.

Required Skills

Strong organizational and communication abilities Proficient in Microsoft Outlook, Word, and PowerPoint; familiarity with Concur is a plus but not mandatory. Self-starter with the ability to work independently as well as collaboratively within a team. Capable of making decisions, resourceful, and quick to prioritize tasks. High level of attention to detail Adaptable and flexible in approach Resilient with a strong focus on teamwork

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