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London, Greater London, United Kingdom Executive Insight Full timeAbout Executive InsightExecutive Insight is an award-winning specialized healthcare consulting firm supporting bio-pharmaceutical companies to successfully prepare, launch and commercialize their products.Job SummaryWe're seeking a skilled IT Systems Administrator to join our team in London. As part of our company's modernization efforts, you'll play a key...
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London, Greater London, United Kingdom Executive Insight Full timeAbout Executive InsightExecutive Insight is an award-winning specialized healthcare consulting firm that supports bio-pharmaceutical companies in preparing, launching, and commercializing their products.Job SummaryWe are seeking a skilled IT Systems Administrator to join our team in London. As part of our company's modernization efforts, you will play a key...
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Executive Administrator
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at Amazon. As an Executive Assistant, you will provide administrative support to our leadership team, ensuring seamless execution of tasks and projects.
Key Responsibilities- Calendar Management: Manage complex calendars and scheduling to support teams in multiple locations, ensuring timely and efficient coordination of meetings and appointments.
- Travel Coordination: Arrange domestic and international travel, including booking flights, hotels, and rental cars, as well as making travel arrangements for team members.
- Expense Report Management: Coordinate and submit expense reports, ensuring accurate and timely reimbursement of expenses.
- Event Planning: Organize, execute, and assist with team activities, including staff meeting agendas, all-hands meetings, off-sites, and team social events.
- Task Management: Track and help drive completion of key deliverables and follow up on outstanding items, ensuring timely completion of projects.
- Liaison: Act as a liaison for direct reports, providing support and guidance as needed.
- Team Collaboration: Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization.
- Communication: Develop and maintain effective communication with team members, stakeholders, and external partners, ensuring clear and concise messaging.
- Experience: Several years of experience as an Executive Assistant, with a proven track record of providing exceptional administrative support.
- Calendar Management: Experience with executive-level calendar management, including scheduling and coordination of meetings and appointments.
- Travel Coordination: Experience with domestic and/or international travel coordination, including booking flights, hotels, and rental cars.
- Language: Fluency in German language.
- Software: Proficiency in Microsoft Office Products, including Word, Excel, and PowerPoint.
- Education: Bachelor's Degree.
- Skills: Superior attention to detail, ability to meet tight deadlines, and ability to complete complex tasks quickly with little to no guidance.
- Interpersonal Skills: Strong organizational, communication, and interpersonal skills, with the ability to handle confidential information with discretion.
- Adaptability: Ability to work in a highly ambiguous environment, with a strong focus on adaptability and flexibility.
