Executive Administrator

6 days ago

London, Greater London, United Kingdom YF Full time

Job Summary:

We are seeking a highly organized and detail-oriented Executive Administrator to join our team at YF. As an Executive Administrator, you will be responsible for providing administrative support to our leadership team and ensuring the smooth operation of our office.

Key Responsibilities:

  • Manage the community inbox and WhatsApp, onboarding and offboarding of community brands, and event setup and logistics management.
  • Coordinate training programs, including securing and coordinating trainers, booking rooms for training, and managing training operations and tracking.
  • Manage the accounts inbox, raise sales invoices, post purchase invoices, perform bank reconciliations, make supplier payments, process expenses, and support with month-end activities.
  • Manage the central YF inbox, manage outsourced IT support, and support with planning of internal events.
  • Coordinate meetings and travel arrangements, as well as administrative needs for the Senior Leadership Team.
  • Provide HR operations support, including onboarding and offboarding administration.

Requirements:

  • High degree of computer literacy and confident with systems.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Excellent communication and organizational skills.

What We Offer:

  • Competitive salary.
  • Healthcare cash plan.
  • 25 days holiday + bank holidays and 1 extra day each year after 2 years of service.
  • Enhanced parental leave.
  • Paid training and development, including access to More Happi coaching software.
  • Cycle to work scheme.
  • Access to FMCG industry trade shows and events with a focus on innovation.
  • All the food and drink snacks you can get your hands on.

Location: Nine Elms, London.

Part-time (3 days) role with minimum 2 days per week in the office.

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