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Administrative Support Coordinator

2 months ago

Leicester, Leicester, United Kingdom Elizabeth Michael Associates Full time

Job Summary:

We are seeking a highly organized and proactive individual to join our team as an Administrative Support Coordinator at Elizabeth Michael Associates. As a key member of our administrative team, you will play a vital role in maintaining the smooth operation of our front desk and supporting our administrative functions.

Key Responsibilities:

  • Client Liaison: Provide exceptional customer service by welcoming and greeting clients in a professional and friendly manner.
  • Communication Support: Answer and direct phone calls to the correct team members, providing information and assistance where needed.
  • Administrative Support: Assist the administrative department with time-sensitive tasks such as filing, data entry, and document preparation, ensuring high accuracy and confidentiality.
  • Health and Safety: Perform health and safety checks as required.
  • Meeting Coordination: Coordinate meeting rooms, schedule appointments, and ensure meeting spaces are set up with required equipment and materials.
  • Financial Support: Process invoices and expenses on behalf of the administrative team, liaising with the finance department when necessary.

Requirements:

  • Technical Skills: Proficiency in Microsoft Windows, Word, and Excel.
  • Attention to Detail: Strong attention to detail and ability to maintain high accuracy.
  • Interpersonal Skills: Excellent interpersonal and communication skills.
  • Organizational Skills: Well-organized and able to meet deadlines.

Benefits:

  • Pension Scheme: Contributory pension scheme and life assurance.
  • Holiday Entitlement: 32 days holiday (including 8 bank holidays and 4 additional days during the Christmas period), with the option to increase leave with service and purchase extra annual leave.
  • Productivity Bonus: Productivity bonus scheme.
  • Work Environment: Modern and welcoming work environment.
  • Team Support: Supportive and highly skilled team with opportunities for personal development and training.
  • Team Building: Quarterly team-building events and charity challenges.
  • Celebrations: Annual Christmas and Tax celebrations.