Facilities Assistant

2 weeks ago

London, Greater London, United Kingdom Arts Council England Full time
About the Role

We are seeking a highly motivated and organized individual to join our Estates and Facilities Team as a Facilities Assistant. This role will provide administrative support to the Senior Facilities Manager and contribute to maintaining a healthy and safe environment for staff and visitors.

Key Responsibilities
  • Conduct staff inductions and office tours to ensure a smooth onboarding process
  • Raise purchase orders to suppliers and handle contract administration
  • Monitor cleaning standards and report any issues to the Senior Facilities Manager
  • Contribute to maintaining a clean and functional office environment
  • Assist with maintenance and practical work to address any facility issues
Requirements
  • Experience of working in a facilities management environment or a similar customer-facing role
  • Approachable and reliable with a 'can-do' attitude
  • Strong organizational and planning skills
  • Proficient working knowledge of Microsoft Office, particularly Excel, Outlook, and Teams
  • Ability to use a range of IT systems
  • Ability to prioritize and respond to changing priorities while working effectively within a small team and independently
  • Ability to communicate effectively at all levels face-to-face and in writing
What We Offer
  • Full training will be given
  • Opportunities to participate in other relevant training
  • Hybrid and flexible working
  • Generous annual leave allowance
  • The Arts Council Retirement Plan - a final salary scheme

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