Executive Assistant to Director of Detention

5 months ago

StokeonTrent, United Kingdom Home Office Full time

**Details**:
**Reference number**:

- 348985**Salary**:

- £28,000 - £33,600- National pay locations: Cardiff, Liverpool, Stoke on Trent; £28,000-£29,400 London pay locations: Croydon, Feltham; London £32,000-£33,600**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- HO - Immigration Enforcement - Detention Services**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time, Compressed hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Cardiff, Croydon, Feltham, Liverpool, Stoke-on-TrentAbout the job

**Job summary**:
Immigration Enforcement is responsible for enforcing the government’s immigration laws, tackling illegal migration, removing foreign national offenders and immigration offenders from the UK. It also aims to disrupt the organised criminal groups that exploit the vulnerable for their personal gain.

Learn more on the Immigration Enforcement careers page.

**Job description**:
We are looking for a motivated, organised and flexible EO Diary Manager and Executive Assistant to join the small team working to the Immigration Enforcement Detention Services Director and one of their Deputy Directors.

The role requires a high-performing and enthusiastic individual with a flexible and collaborative approach to their work.

You will be someone who can work well as part of a high performing team and are equally comfortable working independently. In this role, you will be making a positive contribution to the overall success of the business area. This role suits a self-starter who can follow work through to completion with, at times, limited oversight but is able to draw on their support network when required.

Note: You may be required to carry out other duties within the scope of the grade and within the limits of your skill, competence and training.

**Please note the following**:
Due to business requirements this role is only suitable for full time working. Compressed hours may be considered.

There is no shift working requirement, and therefore no AHW/AHA allowance available for this role.

Regular travel to Croydon/London will be required.

**Person specification**:
We are looking for a strong communicator who is extremely well organised and able to work effectively with senior managers both across the civil service and externally and deal with multiple requests concurrently and competing priorities.

The role requires a high-performing and enthusiastic individual with a flexible and collaborative approach to their work.

You will be someone who can work well as part of a high performing team and are equally comfortable working independently. This role suits a self-starter who can follow work through to completion with, at times, limited oversight but is able to draw on their support network when required.

Note: An employee may be required to carry out other duties within the scope of the grade and within the limits of their skill, competence and training.

Your main day to day responsibilities will be:

- Scheduling diary engagements and room bookings. Working proactively to resolve scheduling conflicts & prioritising issues effectively to meet challenging deadlines.
- Working closely with other Executive Assistants across IE to provide all round support.
- Developing a sufficient understanding of the directorate to provide wider support as required.
- Recognising the sensitivities and reputational impact of your role and developing an understanding of the wider IE business to support the Director/Deputy Director's priorities.
- Managing busy inboxes, assessing incoming messages to ensure high priority matters are dealt with on receipt or escalated appropriately. Take responsibility for drafting and responding to general enquiries in a timely and professional manner and storing / archiving management information as required to ensure it is readily retrievable.

You will also be expected to carry out the following day to day activities:

- Developing a network of key internal and external contacts and stakeholders to coordinate meetings and workstreams to support the effective operation of the Senior Civil Servant (SCS) Private Office.
- Arranging all travel, hotel bookings on behalf of the SCS's, processing expenses and raising purchase requisitions in a timely and accurate manner ensuring value for money at all times.
- Being a professional representative in all dealings associated with the SCS’s Private Office e.g. colleagues, key stakeholders and other Private Offices across the Home Office and beyond.
- Assisting with on-boarding of new staff, gathering and collating relevant information, ensuring appropriate forms are completed and dispatched and that equipment is ordered and delivered in a timely manner.
- Supporting the organisation and delivery of staff/ team events through key administrative support and assistance.
- Providing wider general supp

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