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De&s Administrative Officer

4 months ago

Gosport, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 281841**Salary**:

- £20,500 - £22,000- per annum (pro rata), plus generous benefits and an average employer pension contribution of 27%. Existing civil servants should refer to the Further Information document attached for salary details.**Job grade**:

- Other- Technical Specialist I**Contract type**:

- Permanent**Business area**:

- MOD - Defence Equipment & Support - Corporate Services Group**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Defence Munitions Gosport, Gosport, Hampshire PO13 0AHAbout the job

**Job summary**:
We’re Defence Equipment and Support (DE&S). We manage a vast range of projects to supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver essential defence programmes - and strive for what's next. Because it helps keep our military at the top of their game and our nation safe, now and in the future.

Across our 12,500-strong organisation, we support all our people to be at their very best, fostering a family-friendly approach to flexible and hybrid working. After all, support is in our name.

**Job description**:
"Our Corporate Services Group (CSG) function is represented in every area of the organisation, with a wide range of specialisms that collectively enable our effective day-to-day operation, ensuring we can deliver our objectives and maintain compliance.

As part of our team, you'll benefit from plenty of routes for development, access to specialist training and funding for professional qualifications, and a c.27% employer pension contribution. You’ll also have access to a wide range of employee networks, including the Women’s Inclusive Network, Race & Culture Network, Pride Network, Disability Network - and many more. We recognise that the best people for the job may have commitments outside of work, so we’re pleased to promote flexible working to support our colleagues in balancing work and home life. "

We have an exciting opportunity available within our senior management compliance team, predominantly focusing on assisting in Occupational, Health, Safety and Environmental Protection areas, such as explosives safety standards, fire safety standards, emergency response requirements and environmental management.

Additionally, we will provide training where an Occupational, Health, Safety and Environmental Protection qualification is not held. We will also provide the support for the completion of the NEBOSH General Certificate or NVQ equivalent while in post.

As an Administrative Officer, you can expect a challenging, broad, and varied role which will draw on your stakeholder engagement experience, analytical and commercial skills. The role will also pull on your communication, problem solving, decision making and management of resource skills and your strengths in working independently.

Please note that due to the nature of this position, it will require full time attendance to the stated site. Occasionally the post will require travel to other Ministry of Defence partnering and Defence Munitions sites, depending on organisational requirements.

**Responsibilities**
- Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate.
- Own logístical elements of activities and events such as arranging travel, booking venues, or coordinating visits.
- Support internal communications such as updating internal websites, distributing key information, and acting as a focal point for other internal communications.
- Provision of support for explosive licensing regime, including updating of databases, administrative support to Compliance Team members.
- Participation in checks and inspections, including recording findings.
- Maintenance of the compliance team’s documentation, files, library, and spreadsheets.
- Participation in site emergency response procedures.
- Building and maintaining productive relationships with other Defence Munitions Occupational, Health, Safety and Environmental Protection personnel to develop best practice.

**Person specification**:

- Minimum Maths and English GCSEs qualifications or equivalent.
- Previous administrative experience.
- Strong communication and analytical skills.

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

- Professional Communications - Awareness
- Problem solving - Awareness
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
- Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required