Rota Coordinator

4 months ago

Haywards Heath, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

The purpose of the role is to provide comprehensive, high quality and confidential PA and secretarial support to the Ward Manager; to build and manage the Health Roster and carry out administrative duties for the department. The post holder will work on their own initiative utilising a sound knowledge and understanding of the Trust and the department’s objectives and practices and be the principal central coordinating point for a range of business administration activities.

The role will involve developing and maintaining spreadsheets and databases to support the department's information requirements. This will include, the full range of administrative tasks including, but not limited to, filing systems.

To provide an efficient administration and secretarial service to the Ward Manager ensuring all work is prioritised according to the demands of the service. Acting on an independent basis as required by an experienced Administrator.

To manage rotas for Hickstead Department. Work with the Ward Manager to ensure that all leave requests comply with the relevant policy and that sufficient cover exists within the department. Managing the booking of all study and learning needs.

To work autonomously and provide and manage a complete secretarial/administration service, working independently and using own initiative, planning and prioritising the workload for each day.

Collating data for audit and statistical use.

To attend meetings as required to take minutes of meeting, type and distribute as required.

Draft correspondence on behalf of the Manager.

Produce documentation and reports to professional standards at all times.

Provide and receive information electronically, verbally or in writing which may be of a highly confidential, complex and/or sensitive nature and ensure this is communicated appropriately within and outside of the department and organisation.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

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