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Facilities Coordinator

2 months ago

Haywards Heath, West Sussex, United Kingdom NHS Full time
Job Title: Weekend Facilities Coordinator

We are seeking a highly motivated and experienced individual to join our Facilities team as a Weekend Facilities Coordinator. This is a key role that requires a strong understanding of facilities management, catering, and cleaning services.

Key Responsibilities:
  • Supervise and assist facilities staff in carrying out their duties, ensuring high standards of cleanliness and maintenance are maintained.
  • Provide cover for facilities staff where required, including working at other SCFT sites.
  • Ensure staff are aware of duties and standards required and maintain them, ensuring all routine and ad-hoc work is carried out correctly and appropriately.
  • Lead and motivate staff, ensuring performance is monitored and reviewed using the Trust's Supervision/Appraisal process.
  • Assist in the recruitment, induction, development, and training of staff.
  • Manage duty rosters for staff and arrange adequate cover throughout shifts within agreed rotas in conjunction with the Facilities Team Leader/Manager.
  • Ensure patients, staff, and visitors are courteously assisted and directed in a pleasant manner.
  • Report complaints and compliments promptly to Line Manager.
  • Provide regular reports to Line Manager on aspects of the services as agreed.
  • Carry out regular audits in line with National Standards of Cleanliness as requested by the Line Manager.
  • Assist in maintaining levels of staff discipline and timekeeping, reporting any concerns to the relevant Facilities Management.
  • Monitor the collection and transportation of waste in accordance with the Trust's Policies and Procedures.
  • Ensure all relevant Trust policies and procedures are adhered to.
  • Monitor a Planned Preventative Maintenance programme for all equipment.
  • Report any defects to equipment or maintenance issues following departmental procedures.
  • Day-to-day monitoring of contracted services.
  • Be proficient in the use of Word Processing packages, Word, Excel, PowerPoint, the Trust's Intranet, and Email, and be able to learn job-specific applications.
  • Ensure the Facilities first aid box is adequately stocked.
  • Ensure all staff have the correct uniform whilst on duty and comply with the Trust Uniform Policy.
  • Raise, process, and receipt all purchase orders for the Department as requested, maintaining adequate stock levels.
  • Ensure you and your staff attend training courses as directed.
  • Undertake departmental risk assessments and instruct and train staff on safe use of work equipment and monitor progress.
  • Responsible for the dispatch, receipt, and distribution of all post and deliveries both internal and external.
  • Be aware of and comply with the Departmental and Trust's Emergency Procedures.
  • Carry out such other duties as may be required to ensure the smooth and efficient provision of the Facilities Department.
  • Adopt a flexible approach, you may be required to work in any unit within the Trust.
  • Attend Departmental meetings as appropriate.
  • To participate in the Trust's appraisal system, review, and personal development process on an annual basis.
  • Undertake training as necessary in line with the development planning process.
  • To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
  • To contribute positively to the effectiveness and efficiency of the team in which he/she works.
  • Be able to undertake catering duties to support the team when needed.
  • To travel to other sites within the umbrella to support staff, undertake audits, or any tasks requested by the Team Leader/Manager.
Person Specification:
  • Literate and numerate to GCSE/NVQ Level 1.
Desirable:
  • NVQ Level 2 or above.
  • Recognised Supervisory qualification.
  • Health & Safety qualification.
  • Food Hygiene & Safety Levels 1 and/or 2.
Skills:
  • Administration skills.
Desirable:
  • Information technology skills.
Experience:
  • Demonstrate an understanding of basic Health and Safety principles.
  • Working in a customer-focused environment.
  • Working in a support services environment.
  • Previous supervisory experience.
Desirable:
  • Previous experience of working in a healthcare environment.
  • Training staff.
Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.