Admin Assistant

2 weeks ago


Falkirk, United Kingdom Russel + Aitken (Falkirk + Alloa) LTD Full time

Russell + Aitken (Falkirk + Alloa) Ltd is a well-established, progressive, and ambitious law firm with a reputation for providing exceptional services to its clients.

Would you like to work for a growing and forward-looking law firm that invests in their staff and offers training, development, and progression? Are you looking for a dynamic administrative role within the legal profession?

If so, we have the ideal opportunity for you. Currently, we are seeking to recruit a hardworking individual for our Falkirk office.

**Key Responsibilities of the role**
- Liaising with and providing administration support solicitors and case handlers
- Processing the mail
- Working with the online case management system, keeping records up to date
- Filing for the department
- Scanning mail and documentation for all matters in the department
- Arranging appointments and booking relevant meeting rooms
- Drafting of initial letters to client and documentation as directed by those within the department
- Processing payments to beneficiaries
- Registering Powers of Attorney with the Office of the Public Guardian
- Retrieving files from storage
- Preparing and implementing mandates
- Setting up new files on behalf of fee earners
- Arranging signing of mail
- Providing relief cover for reception in our Falkirk office where required.
- Experience working within a busy office environment.
- The ability to work in a fast-paced, high turnover environment.
- Strong communication skills, written and verbal.
- Experience working with clients.
- A high level of attention to detail.
- The ability to multi-task.
- Excellent MS office skills.

Additionally, it would be desirable but not essential for you to have the following:

- HND/SVQ qualification in business administration, legal services (or similar) and Private Client experience.

Pay: £21,000.00-£24,000.00 per year

**Benefits**:

- Bereavement leave
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person


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