Accounts Assistant

7 months ago

Bridge of Don, United Kingdom Simpson Booth Ltd Full time

**Job Title**: Accounts Assistant Receivable
**Location**: Centurion UK Rentals & Services Holdings Ltd, Bridge of Don
**Department**: Finance
**Reports to**: Credit Controller Team Lead

**Main Purpose of Role**:
To ensure the collection of UKEC region debts in a timely manner, liaising internally and externally to resolve any invoice queries and ensuring credit control is managed in line with the credit policy of the Group.

**Key Accountabilities**:

- Ensure that debtors are collected in a timely manner across designated business lines within the UKEC Region.
- Maintain accurate records of all communication with customers.
- Liaise & advise both with customers & internally to resolve invoice queries in a timely manner.
- Maintain and update the query log daily.
- Issue monthly customer statements & reminder letters in line with the agreed escalation process.
- Circulate weekly key customer statements to Business Line Managing Directors.
- Prepare files for transfer to debt recovery agencies.
- Assist as required with the processing of bank transactions including cash allocation, bank payments, bank reconciliations and tracking of receipts and payments for the UKEC region.
- Generate and issue sales invoices accurately and in a timely manner in line with customer requirements for designated business lines.
- Periodically review customer credit limits and recommend revised credit limit levels.
- Create new customer accounts after performing credit checks in line with Group policy.
- Inform staff of new credit management techniques and practices.
- Hold regular meetings with the Credit Controller Team Lead and Business Line Managing Directors to ensure all relevant debtors are managed appropriately.
- Identify changes in payment patterns and propose action to avert indebtedness.
- Prepare and circulate weekly update reports for designated business lines within the UKEC Region (including customers on stop/query logs).
- Liaise with Management Accountants regarding weekly cash receipts forecast.
- Provide ad-hoc reporting as and when required.
- Meet cash and debtor collection targets for the Group.
- Monthly key client reporting (aged debt/ overdue invoices).
- Perform other duties assigned by the Credit Controller Team Lead or any other designated person in their absence.
- Conduct related or associated roles, tasks, or duties as trained, instructed, and supervised to do safely and according to changing business requirements.

**Person Specification**:
**Knowledge**:

- Accounting/credit control knowledge.

**Skills & Competencies**:

- Good knowledge of accounting and accounts systems (Sage and InspHire experience preferable but not essential).
- Analytical skills and attention to detail.
- Excellent customer service and communication skills.
- Administration skills.
- Building and maintaining strong working relationships with clients.
- High level of proficiency in the use of Excel.

**Qualifications and Certification**:

- Finance or accounting qualification (preferable but not essential).

**Experience**:

- Previous credit control/collections experience, preferably in a similar industry.

**Personal Qualities**:

- Self-starter who can work independently and under own initiative.
- Patience, calmness, and diplomacy when dealing with customers.
- Persistence and determination.

Pay: From £16,944.32 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bridge of Don, Aberdeen City: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting Receivable: 2 years (required)

Work authorisation:

- United Kingdom (preferred)

Work Location: In person

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