Undergraduate Medical Education Coordinator

4 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 4

**Main area**
- Undergraduate Medical Education
- **Grade**
- NHS AfC: Band 4
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week (Monday to Friday office hours with flexibility across both sites)
- **Job ref**
- 164-5022244**Site**
- Nottingham University Hospitals NHS Trust
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 £23949-£26282 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

An opportunity has arisen for two Undergraduate Coordinators to join our dynamic team within the Undergraduate Medical Education Department.

These are permanent full time working posts at both QMC and City campus.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

You would be working as part of a team, as well as using own initiative, to coordinate undergraduate medical student placements within the trust.

The team is a key point of contact for the clinical teaching staff, medical students and university team in the succinct running of medical student placements.

Duties include organising timetables, delivery welcome talks to students as their administrative support, organising teaching and patient workshops across the clinical course.

Working for our organisation

We have a friendly and dynamic team of coordinators in the department.

We are looking for individuals who have excellent communication, organisational and analytical skills to become part of our team.

You will have the opportunity to innovate and create solutions to challenges with the support of the team to ensure we are continuously improving, learning and growing.

Detailed job description and main responsibilities

Coordinating University of Nottingham medical student placements in the Trust.

Supporting and signposting medical students when on clinical placements.

Organising teaching and workshops for placements.

Collating student feedback and ensuring responses to feedback alongside Clinical Lead.

Handling day-to-day placement queries.

Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.

Circulating placement information to students and clinical teachers in a timely manner.

Please do refer to the full Job Description and Person Specification for more detail.

Person specification

Training & Qualifications

Essential criteria
- Evidence of personal progression in previous job(s)
- Educated to A Level / NVQ 3 or equivalent qualification / experience

Experience

Essential criteria
- Minimum two years relevant administrative experience.
- Proven record of planning, organisation and administration skills.
- Responsive to change.
- Experience of managing own workload.
- Ability to proof read and have attention to detail.
- Able to work autonomously.

Desirable criteria
- Experience of working in the NHS.
- Understanding of Undergraduate Medical Education.
- Experienced Administrative Assistant.

Communication and relationship skills

Essential criteria
- Evidence of excellent communication skills (verbal, written, phone).
- Excellent organisation skills
- Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately.
- Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.
- Able to present information verbally on an individual basis and to small and large groups.
- Develop and maintain good working relationships with managers, staff, students and simulated patients.
- Resourceful, displays initiative and is self motivated.

Analytical and Judegment skills

Essential criteria
- Able to make decisions when guided only by broad principles and departmental policies.
- Able to analyse and interpret complex data and solve most problems independently.
- Be able to analyse data and develop courses and projects appropriately in line with funding.
- Able to make a judgement on potential operational problems that may prevent completing a task on time.

Desirable criteria
- Experience of adapting to change.

Planning and organisation skills

Essential criteria
- Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
- Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
- Understand limits of own responsibilities.
- Demonstrate a confident approach and the ability to inspire confidence in a team.
- Ability to demonstrate innovative and forward thinking approach.
- Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.

Phyiscal Skills

Essential criteria
- Standard keyboard use & office duties.
- Able to move equipment.
- Able to travel between sites.
- Punctual and reliable with go

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