Undergraduate Medical Education Coordinator

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Undergraduate Medical Education -Administration

**Grade**
- Band 4

**Contract**
- Permanent

**Hours**
- Full time - 37.5 hours per week

**Job ref**
- 164-5405219

**Site**
- QMC & City Hospital Campus

**Town**
- Nottingham

**Salary**
- £25,147 - £27,596 per annum

**Salary period**
- Yearly

**Closing**
- 20/07/2023 23:59

Job overview

An opportunity has arisen for an Undergraduate Coordinator to join our dynamic team within the Undergraduate Medical Education Department.

This is a full time fixed term post for 12 months working at both the QMC and City campus' as required.

Main duties of the job

You would be working as part of a team, as well as using own initiative, to coordinate undergraduate medical student placements within the trust.

The team is a key point of contact for the clinical teaching staff, medical students and university team in the succinct running of medical student placements.

Duties include organising timetables, delivery welcome talks to students as their administrative support, organising teaching and patient workshops across the clinical course.

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Working for our organisation

We have a friendly and dynamic team of coordinators in the department.

We are looking for an individual who has excellent communication, organisational and analytical skills to become part of our team.

You will have the opportunity to innovate and create solutions to challenges with the support of the team to ensure we are continuously improving, learning and growing.

Detailed job description and main responsibilities
- Coordinating University of Nottingham medical student placements in the trust.
- Supporting and signposting medical students when on clinical placements.
- Organising teaching and workshops for placements.
- Collating student feedback and ensuring responses to feedback alongside Clinical Lead.
- Handling day-to-day placement queries.
- Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.
- Circulating placement information to students and clinical teachers in a timely manner.

Please do refer to the full Job Description and Person Specification for more detail.

Person specification

Training & Qualifications

Essential criteria
- Evidence of personal progression in previous jobs
- Educated to A Level/NVQ 3 or equivalent qualification/experience

Experience

Essential criteria
- Minimum two years relevant administrative experience.
- Proven record of planning, organisation and administration skills and responsive to change.
- Ability to proof read and have attention to detail
- Experience of managing own workload
- Able to work autonomously

Desirable criteria
- Experience of working in the NHS.
- Understanding of Undergraduate Medical Education.
- Experienced Administration Assistant

Communication and relationship skills

Essential criteria
- Evidence of excellent communication skills (verbal, written, phone).
- Excellent organisational skills Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately.
- Develop and maintain good working relationships with managers, staff, students and simulated patients
- Able to present information verbally on an individual basis and to small and large groups.
- Resourceful, displays initiative and is self-motivated.
- Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers.

Analytical and Judgement skills

Essential criteria
- Able to make decisions when guided only by broad principles and departmental policies.
- Able to analyse and interpret complex data and solve most problems independently.
- Able to make a judgement on potential operational problems that may prevent completing a task on time.
- Be able to analyse data and develop courses and projects appropriately in line with funding.

Desirable criteria
- Experience of apapting to changes.

Planning and organisation skills

Essential criteria
- Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment.
- Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.
- Understand limits of own responsibilities
- Ability to demonstrate innovative and forward thinking approach.
- Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate.
- Demonstrate a confident approach, and the ability to inspire confidence in a team.

Physical skills

Essential criteria
- Standard Keyboard Use & office duties.
- Punctual & reliable with good attendance record.
- Ability to move equiptment

Other requirements specific to the role (e.g. be able to drive or work shifts

Ess

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