Nursery Administrator

6 months ago

London, United Kingdom Early Education Centre Full time

Nursery Administrator

Role

Hours: 9am-6pm Mondays -Fridays
- Effectively manage the day-to-day administration of the nursery, under supervision of the Business Manager
- Provide administrative support to the Manager and staff on a day-to-day basis.
- Take responsibility for the day-to-day finances of the nursery including managing assigned areas of budgets to ensure financial efficiency and accountability
- Monitor accounts receivables and reconcile with actual income received to ensure the nursery is in credit for the services they provide
- Regularly report to the Business Manager

Specific Responsibilities

Administration
- Ensure children’s files are complete with all relevant documents in place.
- Ensure all new admission queries are logged in the enquiry spreadsheet
- Regularly update children's emergency contact details to ensure all new starter children’s details are included in the report
- Produce weekly attendance registers using the nursery management software. Liaise with nursery staff to ensure children’s holidays/absence are recorded in the nursery management software correctly so that the weekly register is an accurate reflection of children expected to attend any given week
- Maintain electronic archive of relevant scanned/saved documents for all children leaving the nursery, for up to 3 years. Safely dispose of the archive of the appropriate yar at the beginning of each academic year.
- Ensure accident and incidents forms are collated and recorded accurately into respective monitoring spreadsheets and on the nursery management software
- Collate staff attendance data every week. Use this to update Famly with staff sickness, holidays and absences as well as populating staff sickness and absence monitoring spreadsheet on a weekly basis
- Liaise with the nursery manager to place weekly grocery order
- Take responsibility for managing office equipment and stationery cupboard organised
- Maintain weekly registers in Famly, taking into account any request for change in session time/days, and archive registers at the end of every week (if printed). Securely dispose of archived registers after a 12-month period (if printed)
- Assist Business Manager in collating staff daily signing in sheets and preparing monthly attendance and absence record spreadsheet.
- Collate completed accident/incident forms and input data in Famly.
- Run monthly accident and incidents reports and share them with Nursery manager and deputy for analysis
- Collate completed risk assessments and file them in an organised manner
- Maintain an inventory of office equipment and stationery, cleaning consumables, nursery furniture and equipment. Liaise with Nursery manager and Business Manager for any orders
- Keep staff, parent and office notice boards up to date with latest information i.e., updated staff training sheets, latest staff certificates, up to date key person list, notice for parents etc
- Ensure telephone calls are answered in a professional manner as per nursery policy, provide accurate information relating to the nursery, take messages and where appropriate, redirect calls to appropriate members of the management team
- Ensure post boxes are checked every day and letters are forwarded to appropriate colleagues
- Manage nursery dropbox shared folder so there are no duplicates, obsolete documents
- Folders should be clearly labelled and organised

Finance
- Ensure accurate details are Maintained in our database Famly, entering new starters, booking patterns, leavers and room moves.
- Prepare correct booking pattern ready for invoicing on 15th of the month
- Create credit control spreadsheet
- Allocate payment received in Famly
- Collate 9 months FEEE, 2yr FEEE Codes and EYPP eligibility. Remind parents to provide 30 hours FEEE codes & updated 30 hours code every 3 months. Log all codes in children’s files.
- Give and collect parents’ declaration forms once a child becomes eligible to the funding.
- Collate all receipts from manager when Go Henry card is used. Log all expenditures
- Maintain budget spreadsheet

HR
- Ensure all new employees receive a copy of the nursery policies and procedures handbook
- Create and organise staff files in filing cabinet
- Ensure staff files are regularly updated with most recent supervision and appraisal documents, recently attended training certificates and any disciplinary documents
- Scan and electronically archive key documents from leaving employee files for a period of 3 years
- Update DBS spreadsheet once received.
- Assist staff members to join DBS update services once DBS is received
- Maintain absence records and create warning letters to be given to the nursery manager
- Maintain Holiday booking spreadsheet

Premises
- Maintain a log of repairs and maintenance requirements
- Liaise with Business Manager to ensure any reactive maintenance work is carried out as soon as possible
- Liaise with Business manager to ensure scheduled maintenance such as Fire extinguishe

  • Nursery Administrator

    5 months ago

    East London, United Kingdom Tamba Day Nursery Full time

    **NURSERY ADMINISTRATOR ASSISTANT** **RESPONSIBLE TO: Nursery Manager & Senior Administrator** **Hours either FT or 2pm - 6pm, Monday - Friday** **Admin Duties (list inexhaustive)** - Dealing with enquiries - Adding new starters to the system. Ensuring children’s files are set up and filed. - Maintain accurate and up to date records - Send weekly...

  • Nursery Manager

    4 weeks ago

    Catford, Greater London, United Kingdom Nursery People Full time

    We have a beautifully renovated setting in Catford which is on the lookout for a Deputy Nursery Manager. Only a few moments walk from the train station, local bus routes and High Street shops they are very well situated. This role will be predominantly office based, although you would help out in the rooms if required. As Deputy Nursery Manager you will...

  • Nursery Receptionist

    6 months ago

    London, United Kingdom Belmont Farm Nursery School Full time

    Belmont Farm Nursery School is looking for a Nursery Receptionist to join the team. We are looking for someone with admin experience and a can do attitude. The role is for our nursery building, which holds up to 100 children. Childcare experience is preferred but not necessary. The hours are 9am - 6pm Monday to Friday. **Salary**: £21,000.00-£25,000.00...

  • Deputy Nursery Manager

    4 weeks ago

    Catford, Greater London, United Kingdom Nursery People Full time

    We have a beautifully renovated setting in Catford which is on the lookout for a Deputy Nursery Manager. Only a few moments walk from the train station, local bus routes and High Street shops they are very well situated. This role will be predominantly office based, although you would help out in the rooms if required. As Deputy Nursery Manager you will...

  • Nursery Administrator

    6 months ago

    London, United Kingdom My and Me Full time

    Nursery Administrator We are looking for an experienced nursery administrator to run our busy nursery office. You will be in charge of all office and receptionist duties, including answering phones, greeting visitors and helping parents with a range of questions and queries. Ideally you will need to demonstrate excellent skills in the following...

  • Nursery Receptionist

    5 months ago

    London, United Kingdom Belmont Farm Nursery School Full time

    Belmont Farm Nursery School is looking for a Nursery Receptionist to join the team. We are looking for someone with admin experience and a can do attitude. The role is for our pre-school building, which holds up to 85 children. Childcare experience is preferred but not necessary. The hours are 9am - 6pm Monday to Friday. **Salary**:...

  • Business Administrative Assistant

    6 months ago

    London, United Kingdom Magic Roundabout Nursery Full time

    At Magic Roundabout Nurseries we’re all about creating an enjoyable and loving early-years environment with an emphasis on our core values of teamwork, integrity, and diversity. We have a fantastic opportunity for an enthusiastic, and dynamic Business Administrative Assistant to join the Head Office Team full-time (35 hours per week) in our expanding...

  • HR Administrator

    5 months ago

    London, United Kingdom Magdalen Nursery Full time

    **Full Job Description**: Fantastic opportunity for an HR Administrator to join an established small group of children’s nurseries based at the flagship Nursery in Earlsfield, London. This is a part-time all-round HR support role that would work well around school hours or other commitments. Our culture encourages and supports creativity, celebrates our...

  • Administration Assistant

    7 months ago

    London, United Kingdom Comet Nursery School and Children’s Centre Full time

    Due to expansion Comet Nursery School and Children’s Centre would like to appoint an Administration Assistant to work as part of the office team to provide administrative support to both the School and Children’s Centre. Comet is an outstanding and inclusive Nursery School and Children’s Centre within a diverse and vibrant community.

  • Nursery Administrative Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Storal Full time

    About the Role: We are seeking a highly skilled and dedicated Office Manager to join our team at The Ark Nursery School by Storal in Stamford. As a key member of our administrative team, you will be responsible for providing exceptional support to the nursery management and staff, ensuring the smooth day-to-day operations of the nursery.About the Job: Assist...

  • Nursery Administrator

    5 months ago

    London, United Kingdom Early Education Centre Full time

    Nursery Administrator Role - Effectively manage the day-to-day administration of the nursery, under supervision of the Business Manager - Provide administrative support to the Manager and staff on a day-to-day basis. - Take responsibility for the day-to-day finances of the nursery including managing assigned areas of budgets to ensure financial efficiency...

  • Nursery Administrator

    5 months ago

    London, United Kingdom Bright Horizons Family Solutions Full time

    **Position**: Nursery Administrator **Hours**:Part time / 12 month fixed term contract / Mon-Fri / 25 hours **Salary**: £25,833.60 - £31,574.40 per annum (depending on qualifications and experience) Our Bright Horizons Finsbury Park is Ofsted rated “Good” and situated in the heart of Finsbury Park. The nursery offers excellent links to rail, tube...

  • Nursery Assistant

    5 months ago

    London, United Kingdom The Nurtury Day Nursery & Preschool Full time

    **NURSERY ASSISTANT** **OVERALL JOB ROLE** - To deliver and ensure a high standard of learning, development and care for children aged 0-5 years - To support the room manager with the daily running of the room - To ensure the room and resources are safe and appropriate for children, staff and others - To develop partnerships with parents/carers to increase...

  • Nursery Admin and Finance Assistant

    6 months ago

    London, United Kingdom Oak Hill Community Nursery Full time

    We are looking for a conscientious, passionate and dedicated individual, who has a friendly yet professional and respectful approach. You should be able to work well as part of a team but also able to use your own initiative. - **Responsibilities and Duties**_ **2.** To maintain **filing, archiving** and **monitoring s**ystems, and **update paperwork, **as...

  • Nursery Admin and Finance Assistant

    6 months ago

    London, United Kingdom Oak Hill Community Nursery Full time

    We are looking for a conscientious, passionate and dedicated individual, who has a friendly yet professional and respectful approach. You should be able to work well as part of a team but also able to use your own initiative. **_Responsibilities and Duties_** **2.** To maintain **filing, archiving** and **monitoring s**ystems, and **update paperwork, **as...

  • Administrator

    5 months ago

    South West London, United Kingdom Puddle-ducks Nursery Full time

    We are actively recruiting for an **Administrator** to join us on a Part Time basis (16 hours per week) based in our setting located in the SW15 area. We are looking for someone who has previous experience ideally within Nurseries or within a similar role. This role compliments our continued growth which means the succesful applicant will share our industry...

  • Regional Nursery Administrator

    6 months ago

    London, United Kingdom Grandir UK Full time

    We are delighted to announce our official certification as a **Great Place To Work**, reflecting our commitment to creating a positive and thriving environment for our employees. This accreditation aligns with our overarching mission to deliver high-quality childcare and education, fostering the growth of children into happy, smart, and healthy individuals....

  • Nursery Administrator Position

    2 weeks ago

    London, Greater London, United Kingdom Inspired Education Group Full time

    Job Title: Nursery Administrator PositionThis opportunity is for a part-time School Administrator to support our new Nursery at Wetherby Pembridge Minors.We are seeking a skilled and enthusiastic individual with excellent interpersonal skills, good IT skills, flexibility, and strong organizational skills.The role involves providing a range of administrative,...

  • Nursery Administrator

    2 weeks ago

    London, Greater London, United Kingdom Inspired Education Group Full time

    School Office Administration RoleWe are seeking a skilled School Administrator to join our team at Wetherby Pembridge Minors, a new nursery part of Wetherby Kensington School.As a School Administrator, you will provide a range of administrative, front of house, and customer service-related responsibilities to the school and all visitors.Key...

  • Nursery Administrative Assistant

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    About the Role:We are seeking a dedicated and hard-working Nursery Receptionist & PA to join our team on a permanent basis. This is an exciting opportunity to work in a dynamic and supportive environment where you will be responsible for providing exceptional administrative support to our Nursery Manager.Your Key Responsibilities:Meet and greet visitors with...