Administrative Assistant

2 months ago


Mayfair, United Kingdom Recruitment Avenue Full time

**Bookerkeeper/Administrative Assistant**

**3 days a week, 6 months contract with the possibility of the role going permanent**

In the Administrative Assistant role you will be responsible for supporting the sales team with their general administration including loading bookings to our mid-office, chasing confirmations, tailoring itineraries, chasing invoices etc. You will work closely with our accounts team to maintain tidy bookkeeping.

**Benefits**
- Opportunity for travel
- 21 Days Holiday (increasing over time) - pro-rata for part time roles
- Opportunities for quick career growth in a fast growing company
- Fun and dynamic team - Flexible working (our head office is in Mayfair)

**The Duties**
- Manage and develop relationships with existing suppliers and commercial partners
- Assist the accounts team to maintain tidy bookkeeping
- Assist the sales team with their general administration - loading bookings, setting up third party payments, chasing balance payments, chasing folios, chasing confirmations and invoices etc
- Ensure that bookings are loaded to our mid-office promptly
- Take payments where necessary
- Request invoices from suppliers and check costs against the bookings before sending to Accounts to ensure they are paid on time
- Managing final balance payments to ensure they are received on time from the client
- Being exceptionally thorough and accurate in checking all documentation. Attention to detail is imperative
- Take responsibility for problem solving in a professional and diplomatic manner to maintain customer service levels

**Requirements**:

- Strong experience in a financial or other administrative role OR the travel industry OR a 2:1 and above undergraduate degree
- GDS experience is desired (Amadeus preferable)
- Exceptional customer service and rapport building
- Strong customer centric approach
- Excellent writing skills and command of English grammar
- Outstanding Attention to detail
- Numerate and data literate
- Organised, but able to be flexible to juggle priorities
- An excellent time manager and strong team player
- Ability to multi-task and work under pressure and to deadlines

**Job Types**: Part-time, Temp to perm

**Salary**: £11.50-£12.50 per hour

Expected hours: 24 per week

**Benefits**:

- Company events
- Cycle to work scheme
- Flexitime
- Work from home

Schedule:

- 8 hour shift
- Flexitime
- No weekends

Ability to commute/relocate:

- Mayfair, Greater London: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative Assistant: 1 year (required)

Work Location: In person



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