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Major Sports Events Officer

4 months ago

London, United Kingdom Greater London Authority Full time

**Key information**:
**Salary**:£38,103 per annum**Grade**:6**Contract type**:Permanent**Reference**:045050-
**Application closing date**:Tue, 13/02/2024 - 23:59**About the role**:
The GLA is the strategic lead for major sporting events in the city and the first point of contact for anyone looking to bring their event to London. The GLA’s Major Sports Events Team is responsible for managing the GLA’s stake in major sports events in London, helping to unlock support from a variety of city stakeholders to ensure that rights owners can deliver their events in London to world class standards. The team builds and manages relationships with events owners, national governing bodies of sport, international sports federations, venue owners and key government agencies.

The GLA is seeking to recruit into a permanent post to join the Major Sports Events Team. The postholder will provide effective and comprehensive project support to the Major Sports Events Team and to Host City Projects, and help to coordinate the team’s internal engagement on the opportunities around the Major Sports Events calendar.

**Principal accountabilities**:

- Participate in a range of workstreams and projects relating to the event; and take responsibility for some specific workstreams.
- Coordinate, manage and plan consultation and stakeholder events, and communications activities.
- Track, monitor and manage project actions against targets, and take accountability for ensuring the team’s master portfolio-wide plan is up to date.
- Liaise with the team’s key sporting stakeholders and other key partners; and maintain excellent working relationships.
- Arrange meetings, including finding suitable dates, booking rooms, ordering catering and equipment, producing and circulating meeting documentation (such as agendas, minutes and presentations), and following up on any actions agreed as required.
- Contribute to live bidding processes, providing key project support and partner liaison.
- Support the planning, management and facilitation of Mayoral visits relating to major sports events.
- Provide secretariat support to event stakeholder boards, working groups and project meetings, with the aim of protecting the GLA’s stake and interests in major sports events; ensuring proper governance; managing reputational risk on behalf of the GLA and London more widely; and, ensuring that events are on track to deliver in accordance with agreed plans.
- Support the team’s internal work in terms of written and oral briefings and reports for the Mayor, senior managers and Mayoral Directors, as well as London Assembly Members, relating to major sports events.

**Person specification**:
**Technical requirements/experience/qualifications**:

- Demonstrable experience of supporting project delivery.
- Good communication skills and experience of working to demanding deadlines and working with a range of stakeholders.
- Experience of using Microsoft Office including Word, Outlook, PowerPoint and Excel.
- Exceptional attention to detail and experience of managing multiple priorities within a busy environment.

**Behavioural competencies**:
**Building and managing relationships**:
is developing rapport and working effectively with a diverse range of people, sharing knowledge and skills to deliver shared goals.

**Level 2 indicators of effective performance**:

- Develops new professional relationships
- Understands the needs of others, the constraints they face and the levers to their engagement
- Understands differences, anticipates areas of conflict and takes action
- Fosters an environment where others feel respected
- Identifies opportunities for joint working to minimise duplication and deliver shared goals
- Challenges the views of others in an open and constructive way
- Presents a credible and positive image both internally and externally

**Planning and organising**:
is thinking ahead; managing time priorities and risk; and developing structured and efficient approaches to deliver work on time and to a high standard.

**Level 1 indicators of effective performance**:

- Plans and prioritises own workload to meet agreed deadlines
- Advises colleagues or manager early of obstacles to work delivery
- Perseveres and follows work through to completion
- Checks for errors to ensure work is delivered to a high standard first time
- Effectively juggles priorities

**Stakeholder focus**:
is consulting with, listening to, and understanding the needs of those our work impacts and using this knowledge to shape what we do and manage others’ expectations.

**Level 1 indicators of effective performance**:

- Listens to understand requirements without making assumptions
- Demonstrates an enthusiastic and ‘can-do’ attitude to all requests
- Provides timely, accurate and personalised responses
- Provides a polite and helpful first point of contact for stakeholders
- Learns from feedback to improve personal service to others

**The GLA Competency Framework