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Personal Assistant to Managing Director

4 months ago

West London, United Kingdom Amigos Burgers and Shakes Full time

Manage and prioritize the calendars of multiple executives
- Managing Warehouse system and supplies
- Coordinating the Marketing department
- Being the point of call for the franchise network
- Updating franchise portals
- Maintain all teams files
- Arrange travel arrangements and accommodations for executives
- Schedule and coordinate meetings, including preparing materials and taking minutes
- Draft correspondence, reports, and presentations on behalf of executives
- Coordinate special projects and events as directed by executives
- Handle various administrative tasks, including filing, data entry, and record keeping
- Serve as the primary point of contact for internal and external stakeholders.
- Welcome visitors, take calls and prepare coffee.
- Ensure kitchen and office supplies are maintained

**Responsibilities**:

- Manage the director's calendar and schedule.
- Coordinate travel arrangements for the director.
- Handle confidential information with discretion.
- Maintain a filing system for the director's documents and records.
- Assist with the preparation of reports and presentations.
- Organise meetings and conference calls.
- Provide administrative support to the director.
- Assist with research projects and other tasks as needed.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£32,000.00 per year

**Benefits**:

- Company pension
- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- West London: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 19/06/2023