Senior Education Administrator

7 months ago


Manchester, United Kingdom The Christie NHS FT Full time

DUTIES AND RESPONSIBILITIES General Provide a quality, client focused service and instill a customer centered approach Be the lead administrator working closely with potential visitors to support the delivery of a planned visit programme Working closely with senior clinicians on the development and delivery of high quality learning programmes, linked to key learning outcomes Provide administrative support to international education programmes Liaise with appropriate education colleagues to ensure that the visitor programme is managed within the context of student placements, fellowships and other visitors to clinical areas Provide administrative support at key education related meetings and committees including creating agendas, and recording minutes Maintain and review accurate records for activity delivered by the team ensuring it is clear, coherent and consistent Network with key partners to support and promote engagement with the visitor programme Produce detailed data analysis, to inform current and future plans, to ensure activity continues to be delivered to a high standard and identify potential areas for development Coordinate specific activity to include speaker/sponsor/delegate liaison, preparation of materials, and venue/facilities management Be present at events to coordinate all activities and be the main point of contact Deliver schedules to include; liaising with visitors and Trust representatives, adhering to governance arrangements Develop and provide local information packages to support visitors to the Christie Create social events to support group visits Work flexibly to attend meetings and events outside of core office hours Finance Raise purchase order requisitions, invoice external organisations, process personal payments, ensuring that processes comply with the Trusts Standing Financial Instructions Apply agreed methodologies to support costings for potential visitors Liaise with potential visitors and employers in relation to visit costs Comply with Trust Standing Financial Instructions Marketing Monitor visitor numbers and measure that the targets are being met, report to the team and suggest necessary action Ensure General Data Protection Regulation (GDPR) is adhered to through all activity Support senior colleagues with the production of marketing and promotional materials, including updating the website, and utilising social media To proactively contribute to the marketing and effective promotion of all activities within Christie Education Work creatively within the set guidelines to ensure effective design and marketing concepts are utilised in the promotion of the events and services Oversee and carry out the marketing, design and production of posters, flyers, agendas, mailshots and delegate materials in conjunction with the team of administrators Promote the Christie NHS Foundation Trust as a leader in the field of oncology education, utilising organisational expertise to run a successful programme of events General Field all educational queries, offering advice and directing queries to the relevant individuals as appropriate Provide ad hoc support to other members of the division during periods of absence and periods of fluctuating activity To undertake any other duties commensurate with the grade of the post Christie Values Demonstrates a practical commitment to the Christie Values



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