Facilities Administrator

3 months ago

Newport, United Kingdom Celtic Manor Resort Full time

**JOB TITLE **- Facilities Administrator
**DEPARTMENT** - Maintenance
**RATE OF PAY** - £10.45 per hour plus excellent benefits
**CONTRACT TYPE** - Part Time
**HOURS OF WORK** - 16 hours
**SHIFT DETAILS** - Flexible

**OVERVIEW**
Bold, efficient, focused, fast-paced, sociable, dynamic, creative, and friendly does this describe you? Do you have what it takes to be Facilities Administrator? We are looking to recruit a Facilities Administrator within our maintenance team here at The Celtic Manor Resort. In this role you will be required to support the business objectives of the resort and the operation of the Facilities Department by proving administrative services for that department.

**WHAT ARE WE LOOKING FOR **
You will have a positive, professional approach along with exceptional organisational skills and the ability to prioritise tasks and meet deadlines - multi-tasking should come easily to you. We are looking for someone with outstanding interpersonal skills, the ability to work using your own initiative, along with a critical mind to actively assess situations and take an alternative approach when necessary. A fantastic eye for detail and of course, being IT literate is necessary for this role. Previous experience in a similar role is desired. You should have excellent grooming standards, always portraying a 5* image and always wanting to provide a 5* service.

**WHAT YOU’LL DO **

Key duties include but are not limited to the following:

- Organises meetings on behalf of the Facilities Manager when required. Attend these meetings, create agendas and prepare and issues minutes of meeting. Ensures refreshment and any audio
- visual aids are organised. Ensure Actions points are completed in timely manner and ready for update at the next meeting.
Ensures that resources are used effectively, minimising waste and recycling wherever possible to protect our environment and reduce costs.
Maintains cleanliness of work areas and equipment.
Maintains the strictest levels of confidentiality when dealing with sensitive issues related to the Resort, employees or clients.
Computer work will involve programs such as Word, Excel, Power point, Micros, Delphi & Guest Connections
Type’s correspondence as required.
Ensure that all manual and electronic files are kept up to date.
Performs related duties and special assignments as and when required by management. You will be responsible for collating, processing and tracking parts orders received from onsite engineers and ensure that all manual and electronic files are kept up to date.
Participates in monthly audits and checks on all equipment to verify its location and ensure its full, safe operation.
Is responsible for helping to create and maintain a customer-focused culture which supports the values expressed on the Resort’s Ambition and the Resort’s business goals.
Has a full and up-to-date knowledge of the Resort’s facilities, services and events. Actively seeks this information when necessary.

**WHATS IN IT FOR YOU**
As an employee of The Celtic Collection, you can enjoy a range of incredible perks, from free parking whilst on duty, and lifestyle and retail discounts for you and your family to name just a few.
Our career development opportunities are as unique as you are. We pride ourselves on being part of your journey every step of the way, starting on your first day where you can start your personalised in-house training pathway. We are sure you won’t be disappointed

**WHO ARE WE **
The Celtic Collection is a prestigious portfolio of unique hotels and event venues at the gateway to South Wales developed from the success of the Celtic Manor Resort, a flagship business and leisure destination that has been voted the Best UK Hotel for nine of the last 10 years at the Meetings & Incentive Travel Awards.
Host venue of the 2014 NATO Summit and the 2010 Ryder Cup, the Celtic Manor Resort is one of Europe’s finest destinations for luxury escapes, family breaks, special occasions, golfing getaways and business events. The resort offers three championship golf courses, luxury spas, exceptional conference facilities and team-building and family activities including archery, adventure golf, laser clays and treetop ropes courses.
As well as the five-star Resort Hotel, the Collection also includes the historic Manor House, the stylish Coldra Court Hotel, 10 luxury self-catering Hunter Lodges, and the essential convenience of Tŷ Hotel Magor. The 170-bedroom Parkgate Hotel was opened in the city centre of Cardiff in Autumn 2021 in partnership with the Welsh Rugby Union, and a second Tŷ Hotel opened its doors at Milford Waterfront in the Spring of 2022 in partnership with the Port of Milford Haven.
In September 2019, The Celtic Collection launched the new International Convention Centre Wales (ICC Wales) in a joint venture partnership with Welsh Government.

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