Syp - Administration Assistant X2 - July 2023

2 months ago

Rotherham, United Kingdom South Yorkshire Police Full time

**Department**:Operational Support Unit - Safety Camera Department

**Location**:Maltby, Rotherham

**Salary**:£21,432 - £23,100 (Band B)***

**Hours**: 37 hours per week

**Contract Type**:Temporary for 12 months

**Role Purpose**:
As an Administration Assistant working in a busy Safety Camera Department, you will undertake the viewing/processing of offences detected by camera or other Road Traffic offences generated by Police Officers/Members of the public. You will complete the preparation of prosecution files where necessary using the appropriate computer software packages. Duties will include dealing with both external and internal telephone calls, resolving any issues that arise.

**Key Responsibilities**:

- Complete opening, scanning and verification of incoming correspondence received by Safety Cameras and Ticket Processing on the appropriate systems.
- Undertake Verification duties, paying a high level of attention to detail when processing incoming responses to offences by validating the data provided.
- To expedite additional evidence gathering as required enabling offences to be dealt with in a timely manner.
- Deal with correspondence by communicating with members of the public, Police colleagues, Magistrates Court staff and partner agencies, using templates attached to software packages
- To prepare prosecution files for Magistrates Court ensuring the quality is of a high standard and analysing the quality of evidential content in accordance with Manual Of Guidance.
- General administration/clerical tasks including post duties, filing, photocopying and scanning documents.
- Staff the reception area, this role includes welcoming visitors, contractors and suppliers.
- Any other duties/tasks commensurate with the grading of the post.

**Skills and experience**:

- Clerical/Administrative experience in a busy, fast paced office environment.
- Experience of Windows based computer systems.
- Ability to deal with confidential information and record data accurately.
- Be able to demonstrate investigative skills.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club

**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

**Closing Date**:
Tuesday 25 July 2023 at 23:55. Interviews to take place 10/11 August 2023.

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

**Contact point for applicants**:
**Further Information**:
Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

**Diversity & Inclusion**:
It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups_._

In addition, we will look to support anyone who requires Part Time/Job share working hours

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