Operations Administrator

3 months ago


Fareham, United Kingdom J&B Hopkins Full time

**Job detail**s**

**Salary**:£25,000-£27,000

**Hours**:40** **Total Hours per week

**Contract**:Permanent

**In a nutshell**:
At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people. Who never settle for "just average".

As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.

Our project team consists of highly motivated and multi-disciplined Project Directors, Contracts Managers, Project Managers and Project Engineers who have a wealth of experience within the building services industry.

As an Operations Coordinator you will take point on supporting multiple project managers across a range of live projects within our Major Projects team to ensure the smooth running of the project lifecycle.

This is an excellent opportunity to join a progressive business who invest in people.

*** Day-to-day***:
No two days are the same. However, here are some example of what you day may look like'
- Update and maintain in-house quality management systems
- Assist with Hopkins site set up (office and containers)
- Collate reports from engineers and submit to management team
- Create and maintain project documentation and reports using in-house management system
- Maintain CSCS and H&S records and liaise with HR to organise training and testing when required to ensure that all staff on site have the correct accreditations
- Attend client and internal meetings to discuss all projects with team and prepare any necessary paperwork and take minutes of the meetings
- Attend handover meetings to ensure all information and paperwork is completed and handed over to projects team
- Arranging meetings on behalf of the Contract Managers
- Ensure that Project Managers are generating their monthly reports, chasing them when necessary and filing reports
- Assist with generating the monthly management presentation
- Devise and implement improvements to systems and procedures for the department
- Any other general administration required to support the team

**About you**:
We are looking for a diverse range of applicants who have a real passion for the M&E industry, perhaps wanting to change careers or kick start their journey with us as one of the largest M&E business in the area.

Here are some of the qualities we are looking for in the right person to join our team
- Excellent communication skills, including written, verbal and non-verbal
- Attention to detail
- Competent with Microsoft Office (Word, Excel, Outlook)
- Be able to work to deadlines and meet targeted timeframes
- Outstanding ability to multitask with a positive “can do” attitude
- Excellent time management skills with the ability to use your own initiative
- Friendly, approachable and reliable
- Strong organisational skills
- Ability to identify potential risks to projects and the company

If this sounds like you, and you would like to be on this exciting journey, we would love to hear from you

**Be yourself**:



  • Fareham, United Kingdom PETA Ltd. Full time

    All Locations- Fareham- All Departments- Business Apprenticeship- Advertising Salary- £14,000 per annum / Mon - Fri shift patterns of 08.30 -17.00 and 09.00 - 17.30 / 37.5 hours- Vacancy Type- Permanent- Are you looking to kick start your career in administration with a leading apprentice employer? If you have some experience in customer service, an...


  • Fareham, United Kingdom Peta Ltd Full time

    **About The Role**: Are you looking to kick start your career in administration with a leading apprentice employer? If you have some experience in customer service, an interest in administration and an interest in IT, this role could be ideal for you. Matrix IT are looking to recruit an Operations Administrator to provide administrative and organisational...


  • fareham, United Kingdom Careerwise Full time

    Job DescriptionProduct Operations AdministratorLocation- FarehamOur client is a global company in Information Technology:-Passion for product management and meeting or exceeding targets Solution-focused, takes accountability for own actions, and constantly strives for greater results. Autonomous self-starter, able to acquire and retain new knowledge and...


  • Fareham, United Kingdom TIAA Ltd Full time

    Our Operational Support team is pivotal to the growth of our business. Join us today in what is an exciting and transformational journey. We are currently seeking an Administrator to join us on a permanent, full-time basis here at TIAA Ltd. Whilst we are flexible regarding working from home, this is a hybrid role as it is important that you regularly work...


  • Fareham, Hampshire, United Kingdom Careerwise Full time

    Job Title: Service Desk Professional/Software Product Operations AdministratorWe are seeking a highly skilled Service Desk Professional/Software Product Operations Administrator to join our team at Careerwise. As a key member of our operations team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of...


  • Fareham, Hampshire, United Kingdom Careerwise Full time

    Job Title: Service Desk Professional/Software Product Operations AdministratorWe are seeking a highly skilled Service Desk Professional/Software Product Operations Administrator to join our team at Careerwise. As a key member of our operations team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of...


  • Fareham, Hampshire, United Kingdom Infinigate Cloud Full time £26,000 - £32,000

    About the RoleThis is an exciting opportunity for a highly organized and detail-oriented individual to join our team as an Operations Coordinator. As a key member of our Product Operations team, you will play a crucial role in supporting the delivery of our Vendor Connect packages and the ongoing administration of our CORE Marketplace.Key...


  • Fareham, United Kingdom J&B Hopkins Full time

    **Job detail**s** **Salary**:£25,000 **Hours**:40** **Total Hours per week **Contract**:Permanent **In a nutshell**: At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings,...


  • Fareham, Hampshire, United Kingdom Talent Solution TAPFIN Full time

    Position Overview:The role involves managing various administrative tasks essential for the smooth operation of our organization. Key Responsibilities:Preparation of Statements and Wake Up Packs – comprehensive training will be provided.Handling valuation inquiries with appropriate training.Collecting necessary information from Investment Managers through...

  • Administrator

    4 months ago


    Fareham, United Kingdom Mitie Full time

    **Administration Role - Medical Services** An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel. **Position Overview** Being a part of a small team of skilled administrators, the post holder will deliver a customer-focused Military Personnel Administration Services...

  • Pension Administrator

    2 weeks ago


    Fareham, Hampshire, United Kingdom HSBC Full time

    {"title": "Pension Administrator", "content": "Unlock Your Potential in Pension AdministrationAt HSBC, we're seeking an experienced Pension Administrator to join our Global Operations team in Fareham. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our pension administration services.Key Responsibilities:Verify...

  • Pension Administrator

    2 weeks ago


    Fareham, Hampshire, United Kingdom HSBC Full time

    {"title": "Pension Administrator", "content": "Unlock Your Potential in Pension AdministrationAt HSBC, we're seeking an experienced Pension Administrator to join our Global Operations team in Fareham. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our pension administration services.Key Responsibilities:Verify...

  • Site Administrator

    7 days ago


    Fareham, Hampshire, United Kingdom Astute People Full time

    {"h1": "Site Administrator Role at Astute People", "p": "Astute People is seeking a highly organized and detail-oriented Site Administrator to join its team. As a Site Administrator, you will be responsible for providing administrative support to the construction site team, ensuring the smooth operation of the site and maintaining accurate records.", "h2":...

  • Site Administrator

    7 days ago


    Fareham, Hampshire, United Kingdom Astute People Full time

    {"h1": "Site Administrator Role at Astute People", "p": "Astute People is seeking a highly organized and detail-oriented Site Administrator to join its team. As a Site Administrator, you will be responsible for providing administrative support to the construction site team, ensuring the smooth operation of the site and maintaining accurate records.", "h2":...

  • Administrator

    4 months ago


    Fareham, United Kingdom Cavendish Ships Stores LTD Full time

    **Cavendish Ships Stores Ltd** **Administrator** Due to the nature of daily tasks and dealing with Bluechip cruise operators, experience of working in a professional office environment in essential. Working Hours are Monday to Friday 8.30am to 5.00pm with a 60 minute lunch break on each day. - You will serve as a part of the team that deals with customers...

  • Administrator

    4 months ago


    Fareham, United Kingdom Chubb Fire & Security Full time

    Job DescriptionWhat You’ll be Doing As an AdministratorThe main goal of this role is to provide administrative support to ensure the smooth and effective running of the branch. You will also be closely supporting the Operations Manager and the General Manager, helping to provide the best customer service possibleYou will:Organise, check and input engineer...

  • Administrator

    4 months ago


    Fareham, United Kingdom Chubb Fire & Security Full time

    Company Description Chubb Fire & Security is currently recruiting an **Administrator **to join the team in our **Fareham office**.** The main goal of this role is to provide administrative support to ensure the smooth and effective running of the branch. You will also be closely supporting the Operations Manager and the General Manager, helping to provide...

  • Banking Administrator

    4 months ago


    Fareham, United Kingdom Page Personnel Full time

    Banking Administrator - Permanent role £20,000 - £25,000 **About Our Client**: Our client is a successful business that have seen rapid growth in the past 12 months. They are based in Fareham and do require travel to their offices but also offer hybrid working. As the Banking Administrator, you will be responsible for: - Responsible for the...


  • Fareham, Hampshire, United Kingdom Hampshire and Isle of Wight ICB (104) Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our All Age Continuing Care team at Hampshire and Isle of Wight ICB (104). As an Administrative Assistant, you will provide high-quality administrative support to the team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support...


  • Fareham, Hampshire, United Kingdom Hampshire and Isle of Wight ICB (104) Full time

    About the RoleWe are seeking an experienced and skilled Administrative Assistant to join our All Age Continuing Care team at Hampshire and Isle of Wight ICB (104). As an Administrative Assistant, you will provide high-quality administrative support to the team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support...