Project Administrator

7 months ago

Chippenham, United Kingdom Beck & Pollitzer Full time

**Company Description**:

- Beck & Pollitzer is the world’s leading provider of industrial installation and machine relocation services. We deliver an unrivalled range of services to all clients, both locally and internationally.
- We are passionate about our customers and the work we do for them. Therefore, we pride ourselves in consistently delivering excellence, no matter how complex the project.
- We firmly believe that we achieve more when we work together, and recognise that people are the heart of the business.
- At Beck & Pollitzer everything we do is based on our core values; colleagues working together, passion for our customers and the work we do for them and being consistent and persistent in all we do. We recruit people who demonstrate these values and are good at what they do.
- When you join our team, you will become involved in supporting or delivering some of the biggest and most complex machinery installation and relocation projects in the world. Our people are experts in a diverse range of industries including automotive, aerospace, infrastructure, print, packaging, FMCG, metals and many more.

**Position**:
**Purpose of role**:

- To provide vital operational support to the on-site project managers/engineers and project teams in order to achieve successful and timely completion of projects.
- To provide general administrative support to both the Project Managers and Health and Safety managers to ensure effective, smooth-running of the operational site.
- To produce key management information including reports, presentations etc., to support the activities of the operational site.

**Main Responsibilities:
- Monitor of cost/sales budgets (including variations, General Cost Tracking, and purchase orders) on the company’s system.
- Daily compilation of project General Cost Tracking System, to be reviewed with the Project manager.
- Resource tracking, cross referencing to weekly timesheets.
- Purchase order tracking ensuring communication with project manager on status.
- Preparation of the monthly major contract review presentation.
- Ensuring all project related meetings are documented and maintained for external audit.
- Administrative assistance to the H&S Manger / Advisor with on site reporting.
- Maintain price files; ensure all relevant documentation is present in file, chasing project team for any missing documentation etc.
- Work closely with the central finance team and project team to ensure an efficient sales invoicing process by providing agreed invoicing milestones and internal journals as well as cost tracking activities.
- Keeping a record of training in the project training matrix.
- Complete and submit the weekly report, liaising with the project team.
- Provide general administration support to the project team.
- Arrange meetings and events and take minutes as necessary.
- Contribute to continuous improvement processes and drive forward efficiency and standardisation._

**Requirements**:
**Essential**:

- Excellent administrative skills and attention to detail.
- Experience of producing presentations and reports
- Experience of using multiple internal database systems
- Excellent Microsoft skills - Excell, PowerPoint, Word, Dynamics, and Outlook.
- Excellent written and verbal skills at technical and professional levels
- Experience dealing with finance administration.
- Experience within a site-based construction or engineering organisation.
- GCSE (or equivalent) in Maths and English

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