Admin Coordinator

2 weeks ago

Edinburgh, United Kingdom Rockstar Games Full time

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar North is on the lookout for talented Travel Admin Coordinator who possess a passion for detail and thrives in a fast-paced environment. This is a permanent full-time position based out of Rockstar's unique game development studio in Edinburgh.

**WHAT WE DO**:

- We are a busy and organised team who ensure the smooth running of the day-to-day operations of the Studio.
- We support the Company's goals and values, demonstrating them in all work activities and interactions.
- We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

**RESPONSIBILITIES**:

- Provide administrative support to the Studio Operations Director, Admin Managers, Operations Manager, Directors, and Senior Management as required.
- Coordinate business travel and hospitality arrangements for the Studio and our visitors, working across different time zones to meet travel SLAs.
- Build & maintain strong relationships with travel and accommodation suppliers.
- Coordinate and maintain arrangements for short term lets where required including care packs, visitor access, property cleaning & key pick up/returns.
- Coordinate and assist travellers with immigration and entry requirements relating to business visitor travel.
- Maintain accurate calendar entries, travel & admin records with effective filing systems.
- Meet and greet studio visitors providing tours where applicable.
- Maintain Administration processes and procedures for smooth day-to-day functioning of the studio.
- Provide Accounts Payable support including but limited to reconciling petty cash, reviewing invoices and processing purchase orders.
- Provide support on studio projects and activities where required.
- Provide support for internal events and employee related activities as required.
- Provide cover for key areas of responsibility for the rest of the Admin Team as required.

**QUALIFICATIONS**:

- Minimum 2+ years' experience in a Travel Coordinator role
- High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
- Strong typing and ICT skills, web and tech literate.

**SKILLS**:

- Highly self-motivated and proactive with ability to work both with mínimal supervision and as part of a team environment.
- Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.
- Excellent organisational skills and attention to detail.
- Experience in booking corporate travel.
- Strong focus on customer service.

**PLUSES**:

- Experience working within the Creative Industries - video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
- Experience using JDE systems, office management systems and procedures.

**HOW TO APPLY**:
Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.

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