Administration Assistant

3 months ago

Caerphilly, United Kingdom Aneurin Bevan University Health Board Full time

An exciting opportunity has arisen within the Families & Therapies Division to be part of the administration team based at Caerphilly Children’s Centre. It is a busy but friendly and supportive team and we need someone who is able to support us with the service that we provide to children and young people with disabilities and developmental difficulties.

The successful post holder will be based in Caerphilly Children’s Centre but will be expected to travel to alternative sites to cover for annual leave/sickness.

The post is offered on a part time basis for 22.5 hours per week working Monday - Thursday 12.30 - 5.00 and Friday 12.00 - 4.30.

**You need to be well organised and practical and must have**:

- excellent verbal and written communication skills
- good keyboard skills and excellent IT skills with the ability to use all Microsoft packages with confidence
- experience of an office / reception environment is desirable as is a calm, patient and polite telephone manner
- be able to work to deadlines
- be interested in the well being of children and young people
- be able to work on your own initiative when the need arises.

To collect and open post

To act as the first point of contact for the Caerphilly Children’s Centre when required, answer the telephone and liaise with the general public, staff and other professionals within the Health Board in a sympathetic and professional manner.

Carrying out general clerical duties, including filing correspondence both manually and electronically.

Send out signed letters and reports in a timely manner.

To keep up to date with filing and scanning according to department procedures.

To maintain and develop databases and systems to support the smooth running of the children’s centre.

To carry out any other duties compatible with the grade which may be assigned from time to time by the Children Centre Team Lead.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

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