Pa/team Coordinator

4 weeks ago


London, United Kingdom Wellcome Trust Full time

Salary: £ 31,150 (for full time job)

Closing date: Sunday 22nd January 2023

Contract type: Part-time (0.5 FTE) and FTC - December 2023

Wellcome is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate.

These challenges need the bold research our funding supports, but they won’t be solved by science alone.

We are looking for a PA/Team Coordinator to join the Transition and Legacy team on a Part-Time basis (0.5 FTE) till December 2023, to provide administrative support to the Associate Director and their team, assist with the co-ordination and logistics of team activities ensuring the smooth running of the team.

This role is part of the Transition & Legacy (T&L) team. Transition & Legacy is a time-limited team of 10 people who manage the portfolio of current projects and activities that fall outside of Wellcome’s new strategy, making sure that they are closed or transitioned well, that the impact of these activities is maximised, and that learning from them is not lost.

In this role you will- Arrange travel and meetings for SLT (Senior Leadership Team) and team- Complete expenses and processing invoices on behalf of SLT- Diary management, Inbox management for SLT member and Team inbox- Organise internal and external meetings and appointments- Prepare logistics for internal and external meetings, booking rooms, setting up AV, attending such meetings and producing minutes as required- Office Management: ordering stationery and equipment, managing technology requirements, overseeing office moves.- Organise team activities/away days- Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.- Contribute to the evolution of a professional administrative community of practice for Wellcome, for example through participation in the Wellcome Management and Team Support (MaTES) community.

To be successful in this role you will have- PA or administration experience, Calendar management, inbox management and ability to prepare agendas and paperwork and take minutes for meetings- Advanced IT Skills -excellent working knowledge of Microsoft Office software including SharePoint and good written and verbal communication skills- Ability to multi-task, prioritise, take initiative and work to deadlines.- Good organisation skills and able to work on several tasks simultaneously- Ability to deal with people at all levels and deal professionally with confidential material and issues.- Methodical and organised approach to work with very high attention to detail.

**Salary**: £ 31,150 (for full time job)

Closing date: Sunday 22nd January 2023

Contract type: Part-time (0.5 FTE) and FTC - December 2023

You can view the full job description

here

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices with the remaining 3 days from home.

You can read more about the benefits we offer our employees

here

Diversity and Inclusion is at the heart of everything we do
- Diversity and Inclusion is a priority at Wellcome_
- ._

LI-CD1



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