Pa/office Coordinator

1 week ago


London, United Kingdom Jewish Chronicle Media Limited Full time

**Job Introduction**

As a PA/Office coordinator you’ll provide full administrative support to the CEO and executive team.

In this role, you will have to handle pressure and be capable of multi-tasking on a regular basis, as well as enjoying making decisions that will have a positive impact on our multimedia publication.

You'll be a quick thinker who can prioritise and have the ability to think on your feet.  You'll have responsibilities around office coordination and requires the management of a reasonably small office, ensuring that standards are maintained in all areas of the office but then equally a high degree of professionalism.

**Role Responsibility**
- Overall responsibility for ensuring that our Kings Cross office runs effectively & efficiently
- Call screening and answering telephones, taking and sending messages as required; ‘meeting & greeting’ visitors.
- Planning and arranging internal and external meetings, video conferences and calls.
- Managing highly confidential and sensitive information.
- Ensuring that all queries are resolved within agreed timeframes.
- Dealing with expense claims, annual leave coordination and Assisting with correspondence, presentations and reports.
- Producing organisation charts, compiling internal communication including management of internal meetings.
- Ordering stationery and office equipment.
- Day to day dealings with health and safety as and when required.
- Organising travel and hotel accommodation for the senior management when required.
- Organising management meetings, offsite meetings and training courses, ensuring management team are well prepared for meetings in advance.
- Devising and maintaining office systems, including data management and filing.
- Previous experience of working as a PA (ideally within publishing but that’s not essential).
- Excellent communication skills both verbal and written and the ability to communicate effectively at all levels.
- Excellent skills in Microsoft Office including MS Word, proficient to edit text documents, create templates, and automate the creation of tables of content.
- Excellent skills in Excel including running and creating functions, pivot tables, and charts.
- Ability to create slideshows in PowerPoint to a high standard.
- Discretion, engendering trust and confidence with great attention to detail.
- Ability to stay calm under pressure as workload often requires multi-tasking and an ability to remain focused.
- Excellent customer service & organisational skills along with a ‘can do’ attitude and fantastic telephone manner.
- Ability to be proactive and use own initiative.
- General office management knowledge and experience including facilities, scheduling and organising meetings and coordinating office hospitality.

**Job Types**: Full-time, Permanent

**Salary**: From £26,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- PA/Office Coordinator: 5 years (preferred)

Work Location: One location

Application deadline: 17/02/2023


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