Band 3 Personal Secretary/ Note Taker

2 weeks ago


Belfast, United Kingdom Keenan Recruitment Full time

We are currently recruiting for a Band 3 Personal Secretary for the Belfast Trust.

The RESWS is an out of hours team providing a social work service across the five Health and Social Care Trusts in Northern Ireland. The post holder will be responsible for providing an efficient secretarial and administrative support to the Service Manager and Assistant Service managers.

**Main Responsibilities/Duties**:

- Make full use of the IT systems available to produce work of a consistently high standard.
- Be proficient with the use of Excel, Access, Powerpoint and Word packages.
- Maintain RESWS databases.
- Maintain current workforce contact details.
- Support RESWS managers in the use of HRPTS and FPM.
- Liaise with Senior Service Managers, Social Work staff, other disciplines, outside agencies and departments in a helpful and professional manner to assist in the provision of service.
- Receive telephone calls deal with enquiries and coordinate information in an efficient, courteous, and friendly manner.
- Audio typing and word processing.
- Diary management to include Outlook diary.
- Note taking at meetings as and when required.
- Typing, to include letters, reports, memos, forms, presentations, invitations, untoward incidents etc. and circulation of correspondence to designated timescales.
- Administration and recording of financial documentation.
- Provide cover for the Team Administrative Assistants to cope with workload variation.
- Assist with RESWS rota as and when required.
- Any other duties that may be required.
- This is a part-time role, 17.25 hours per week; Monday to Friday._
- Located in Belfast._

**Qualifications/ Registration**

1. Four GCSE’s including English Language (Grades A-C/9-4) or equivalent qualification andone year’s administrative experience

**OR** NVQ Level 2 in Administration and one year’s administrative experience.

**OR **a minimum of two year’s administrative experience.

2. Experience of note taking/minute taking duties.

3. OCR/RSA Stage 2 Text Processing Part 1 & 2 Word Processing/Typing

**OR**

12 months typing experience to include typing of reports, formatting and circulation of correspondence, use of Microsoft packages (Word, Excel, etc) and general word processing.

Experience in the use of Microsoft Packages, Word, Excel, etc.
- Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients._
- Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation._

**Job Type**: Part-time

**Salary**: £11.11 per hour

Ability to commute/relocate:

- Belfast: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 07/03/2023



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