General Secretary Band 3

3 weeks ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: General Secretary (Band 3)

MPA are currently looking a General Secretary for their large public sector client in the Dundonald area.

Our client provides a wide range of services and employs secretaries in a wide variety of settings.

The post holder will be expected to carry out a wide range of secretarial /administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes. The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

**Location** - Dundonald

**Hours of Work** - 37.5 hours per week

**Contract** - 3 months

**Salary** - £11.11

**Main Responsibilities**
- Word processing/audio typing letters/producing reports.
- Sorting and responding to mail as appropriate.
- Dealing with general enquiries.
- Maintaining diaries.
- Minute taking.
- Arranging meetings.
- Sorting and processing information.
- Preparation of statistical information.
- Dealing with requests for information.
- Making appointments.
- Filing.
- Dealing with telephone calls.
- Photocopying/scanning.

**Experience - Qualifications/Registration**
- 4 GCSE’s Grades A-Cto include English Language (or equivalent Qualification) plus 1year’s Secretarial /admin /clerical experience.

**OR**
- NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial /admin /clerical experience.

**OR**
- 2 year’s secretarial /admin /clerical experience.
- RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

**OR**
- 1 year’s word processing experience, to include typing and formatting of reports and letters.
- Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

**Essential Criteria**:

- Audio Typing Qualification or 6 months audio working experience
- Ability to work as part of a team and to use own initiative.
- Excellent organisational skills with an ability to prioritise own workload
- Effective communications skills to meet the needs of the post in full.
- The ability to work in a challenging and changing environment
- The ability to ensure accuracy in own work.
- The ability to effectively use office admin systems such as diary management and filing systems.

**Desirable Criteria**:

- Experience of using a computerised database.
- Experience in the effective use of office admin systems such as diary management and filing systems.

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Reference ID: CON-GSB3

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