Personal Assistant

3 weeks ago

Belfast, United Kingdom PA2day Full time

PA2day has successfully developed a niche in Northern Ireland and across the UK for the provision of high calibre PA and Office Administration services - in particular for Minute Taking / HR Note Taking support.

We wish to recruit additional experienced PAs / Minute Takers (based in Northern Ireland) to join our team of experienced and professional staff providing varied administrative support services directly to PA2day’s clients.

This is a hybrid role - currently some two thirds of PA2day's minute taking/VPA based work is undertaken remotely with the remaining work being undertaken ‘in person’ with clients in Northern Ireland. This role will require some availability for work between 09.00 and 17.00.

PA2day works with individual business professionals through to larger corporate organisations to fulfil ongoing or interim assignments plus special projects. Typical support duties include:

- Providing valuable PA and administrative support to a small growing business, business professional or entrepreneur.
- Providing consistent administrative support to larger organisations, covering staffing gaps or during busy periods.
- Impartial and confidential minute taking/HR note taking.
- Additional administrative support may include audio transcription, copy typing, creating presentations, spreadsheets or databases, event support, helping advise on appropriate administration systems - amongst other areas.

To be part of our growing team, applicants must:

- have at least two years’ experience of minute taking at Board / Senior Level and/or HR note taking within the last three years (current shorthand skills will be advantageous)
- have at least three years’ experience as a Senior Administrator or PA
- be flexible in their approach to supporting clients and committed to completing tasks in a timely manner
- be competent in working with office technology and in all Microsoft Office products
- welcome the challenge of working with a variety of clients from diverse organisations
- have good organisational skills, a professional approach to their work and good communication skills
- be a team player but also be self-motivated and comfortable working on their own initiative as necessary, and demonstrate strict adherence to confidentiality
- demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role

Desirable criteria - applicants may also have:

- Fast and accurate transcription skills

Due to the interim/as hoc nature of this role, it will best suit an experienced individual who wishes to work on a more flexible basis rather than establish a full time career. The role offers a variety of assignments and flexibility to working patterns within a small team. You will develop a trusted relationship with your own regular clients, and enjoy the buzz of facing new challenges and working in varying business environments.

You will be employed on a permanent part-time basis; although some roles may be on a short-term full-time basis.

Applicants from throughout Northern Ireland are sought.

As PA2day has clients located across Northern Ireland, own transport is essential.

**Job Types**: Part-time, Permanent

**Salary**: From £13.00 per hour

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Minute taking and/or HR notetaking within last 3 yrs: 2 years (required)
- Senior Administrator or Personal Assistant: 3 years (required)

Work Location: In person

Reference ID: PA-MT/Feb24

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