Band 3 Personal Secretary

2 weeks ago

Belfast, United Kingdom Platinum Recruitment NI Ltd Full time

Job Title : Band 3 Personal Secretary

Location : BT14 Initially and then summer 2024 relocated to BT8

Duration : Temporary

Rate : £11.67p/h

Hours : 37.5hpw

**Main Duties / Responsibilities**

The post holder will be responsible for all matters pertaining to administration and will;
**Information Technology**
- Make full use of the IT systems available to produce work of a consistently high standard.
- Be proficient with the use of excel, access, poser point and work packages.

**Customer Service**
- Receive and make telephone calls, deal with enquiries and co-ordinate information in an efficient, courteous and friendly manner.
- Ensure quality standards are adhered to in all aspects of employment.

**Administration**
- Maintain electronic calendar as necessary, utilising Outlook.
- Be responsible for electronic calendar management.
- Type correspondence, minutes, letters, memos and confidential reports and spreadsheets.
- Create Power point presentations as and when necessary.
- Deal with internal and external mail in a timely and efficient manner.
- Collate monthly, quarterly and annually statistical returns.
- Note taking at meetings as and when necessary.
- File management of Corporate and Staff files.
- Regular filing of all documents and correspondence. Provide cover for other Personal Secretaries in the offices and to cope with workload variation.

Essential Criteria:
1. Four GCSE’s including English Language (Grades A-C / 9-4) or equivalent qualification andone years’ administrative experience.

**OR**

NVQ Level 2 in Administration and one years’ administrative experience.

**OR**

A minimum of two years’ administrative experience.

2. Experience of note taking/minute taking duties.

3. OCR/RSA Stage 2 Text Processing Part 1 & 2 Word Processing/Typing.

**OR**

12 months typing experience to include typing of reports, formatting and circulation of correspondence, use of Microsoft packages (Word, Excel, etc.) and general word processing.

Experience in the use of Microsoft Packages, Word, Excel, etc

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Types**: Full-time, Temporary contract

**Salary**: £11.67 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative experience: 1 year (required)
- note taking/minute taking: 1 year (required)

Work Location: In person

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