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Facilities Administrator

4 months ago

Newbury, United Kingdom Adecco UK Full time

**A wonderful opportunity to work for a corporate company based in Newbury on a temporary basis has become available. Our client is currently based in Newbury, however at the end of April they are moving to Reading and ideally they would like someone who will make that transition with them. We are seeking a Facilities Administrator to join their team on a temporary, part time basis paying £11 an hour.**

**Hours: Tuesday, Wednesday & Thursdays 8:30AM-5PM**
- Provide general administrative support, reporting to the Regional Location Support Manager
- Ensure smooth day to day operations of the office
- Business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
- Front office management - to meet and greet visitors in the office, acting as point of contact and managing their queries.
- Travel - flight tickets and visa processing for employees and hotel arrangements/ground transportation
- Responsible for supporting sites to maintain a healthy, safe, and hygienic office work environment.
- Procurement of office consumables and supplies, upkeep requirements and inventory
- Overall coordination and negotiation with all service providing vendors.
- Point of contact with building management for landlord at residence meetings (where required), maintenance, repairs, and services.
- Update Policies and Guidelines that help provide clarity to services provided.
- Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
- Maintain physical or electronic filing systems for contracts and documentation
- Customer and services operations including ensuring a consistent and effective response to customer's needs
- Organisation and management of inbound and outbound shipments from various sites
- Support for internal meetings and events and back-up for global meetings and appointments

**Other ad-hoc duties as assigned**
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Gabriella Upton