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Contract Support

5 months ago

Newbury, United Kingdom CBRE Managed Services Full time

Contract Administration Role to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business.

Responsibilities will include but not limited to:
**Quality**
- Maintain CBRE notice boards on site (including QHSE).
- Ensure QHSE documentation is maintained and readily available using CBRE systems e.g. Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Review Subcontractor performance and feedback through appropriate systems (e.g. Ariba)
- Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.

**People & Development**
- Promote and maintain CBRE culture throughout the teams.
- Maintain the attendance planner.
- Collate and process timesheets and expenses weekly.
- Maintain people records such as new starters, leavers and any changes in staff.
- Communicate effectively and build/maintain relationships at all levels with internal and external customers
- Attend and participate in any relevant training courses.
- Attend regular role specific meetings in order to share best practice.

**Contract**
- Attend and actively participate in monthly Contract Review meetings where required.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Ensure use of Preferred Suppliers is maximised and best practice “better buying” is in place.
- Ensure CBRE systems (e.g. Ariba, Webquote) are in use and kept updated.
- Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.

**Finance**
- Ensure integrity of financial transactions for contract.
- Attend and actively participate in weekly finance meeting with facilities manager.
- Create/raise Extra Works jobs.
- Create accurate POs in a timely manner.
- Regularly review and process supplier invoices.
- Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
- Run and review P&Ls Monthly and influence P&L result.
- Run and review WIP reports at least weekly.
- Run open purchase order report weekly and review all open orders.
- Run and review Debt report weekly.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£30,000.00 per year

**Benefits**:

- Bereavement leave
- Company events
- Company pension
- Enhanced maternity leave
- Free parking
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newbury: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Contract Administrator