Administrator
6 months ago
**Key Responsibilities**:
1. **Office Management**:
- Proofread and format reports.
- Maintain a welcoming and organized office environment.
- Manage office supplies, and equipment, and ensure their proper functioning.
- Coordinate with external vendors for office maintenance and services.
2. **Client Communication**:
- Serve as a primary point of contact for client inquiries and requests.
- Manage client appointments, meetings, and conference calls.
- Communicate professionally and efficiently with clients to address their needs.
3. **Document Management**:
- Organize and maintain digital and physical files to ISO 9001, ensuring easy retrieval and confidentiality.
- Assist in the preparation, formatting, and distribution of reports, proposals, and other documents.
4. **Project Support**:
- Assist Engineers in tracking project timelines, deadlines, and deliverables.
- Collaborate with technical teams to compile, review, and organize project-related data.
- Help maintain project documentation and records.
5. **Financial Administration**:
- Assist with invoicing, expense tracking, and budget monitoring.
- Collaborate with the finance team to ensure accurate financial records.
6. **Travel and Logistics**:
- Coordinate travel arrangements for team members, including flights, accommodations, and transportation.
- Assist in planning and organizing events, workshops, and seminars.
7. **Communication and Coordination**:
- Maintain effective communication between different teams within the consultancy practice.
- Coordinate schedules, meetings, and updates among team members.
8. **Client Relationship Management**:
- Assist in maintaining client databases and contact lists.
- Support efforts to nurture and enhance client relationships.
9. **Qualifications and Skills**:
- GCSE English and Maths, plus A'Level or equivalent qualification.
- Proven experience in administrative roles, preferably in a construction or engineering environment.
- Excellent organisational skills and attention to detail.
- Strong written and verbal communication skills.
- Highly Proficient in Microsoft Office Suite and other relevant software.
- Ability to multitask, prioritize tasks, and work under deadlines.
- Strong interpersonal skills and the ability to work effectively in a team.
- Discretion and professionalism when handling sensitive information.
- Problem-solving skills and the ability to adapt to changing circumstances.
**Job Type**: Part-time
Part-time hours: 25-30 per week
**Salary**: £11.00-£13.50 per hour
**Benefits**:
- Company pension
- Private medical insurance
Schedule:
- Monday to Friday
- No weekends
Supplemental pay types:
- Bonus scheme
**Education**:
- A-Level or equivalent (required)
**Experience**:
- Administrative: 2 years (required)
Work Location: In person
Reference ID: MHFS Administrator
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