Tender Coordinator

5 months ago

Glasgow, United Kingdom VWS Westgarth LTD Full time

Are you ready to step into a career at the forefront of renewable energy solutions? VWS Westgarth Ltd, a proud member of the Veolia family, is excited to offer you the opportunity to join our passionate team in East Kilbride, Scotland.

**About Us**

At VWS Westgarth Ltd, we take pride in our expertise in renewable energy solutions. Our commitment to sustainability and innovation drives us. As part of Veolia Environnement SA, a global leader in environmental solutions, we're dedicated to excellence. We work in the field of renewable energy, serving various markets around the world. Safety is not just a priority; it's part of our DNA. With more than 160 dedicated staff and close collaboration with global Veolia business units, we're ready to make a significant impact in the renewable energy sector.

**Our Commitments to You**:
There are infinite possibilities when you join VW Westgarth. You'll receive all the opportunities that come with a stimulating, fulfilling career, including:

- A comprehensive package, including an AON flexible benefits fund including Private medical, Group Income Protection and a generous pension
- A supportive environment that encourages employees to expand their professional boundaries through professional accreditation and training that can be tailored to your individual needs
- A high bar for excellence with dependable team members
- Clearly defined goals and expectations
- An interesting and varied workload where you'll add value to your team and the organisation
- The chance to work for a global organisation making a tangible difference to the world
- A collaborative and friendly team in a supportive working environment

**Your Role in Our Success**

As a **Tender Coordinator** at VWS Westgarth Ltd, you'll play a pivotal role in our success. Your responsibilities will encompass a range of key tasks, including:

- Providing comprehensive administrative and coordination support to our dedicated Tender team.
- Collaborating closely with the Head of Tender and Office Manager, offering your expertise and support as needed.
- Crafting, revising, and meticulously submitting crucial tender documents.
- Managing online portals that facilitate seamless communication with our global clients.
- Maintaining efficient and organized filing systems for completed documents, ensuring easy retrieval.
- Updating pricing data in our database from incoming quotes to guarantee accuracy.
- Taking an active role in meetings by producing and distributing accurate minutes.
- Serving as the guardian of RFQ documents, from downloading and indexing to uploading to online portals as dictated by clients.
- Engaging in regular liaison with tender managers and engineers to ensure that data remains up to date.
- Being responsible for compiling and maintaining Tender Documentation, a critical aspect of our success.
- Organizing and producing essential reports, aiding in decision-making, tracking, and forecasting.
- Collaborating effectively with senior management to ensure the accuracy of corporate reporting.
- Working closely with the financial team to keep financial data up-to-date for reports.
- Efficiently managing travel arrangements, meeting room bookings, and catering when required.
- Remaining adaptable and ready to tackle any unforeseen challenges.

**Your Talent**

To excel in this role, you should possess:

- Significant relevant experience in coordinating complex Tender projects.
- Previous experience in the renewable energy industry or related fields.
- Confidence in dealing with international clients.
- A collaborative, team-oriented mindset.
- A commitment to continuous self-development.
- A customer-focused and innovative problem-solving approach.
- Exceptional organizational skills, meticulous planning, and unwavering attention to detail.
- Outstanding communication skills for both one-on-one and group settings.
- A passion for meeting deadlines and exceeding expectations.
- Flexibility and the ability to embrace new challenges.
- Willingness to travel globally as needed.
- Effective time management skills.

**Diversity Statement**

Ready to embark on an exciting career journey with VWS Westgarth Ltd in the renewable energy sector? Your talent and dedication can make a real difference.

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Cycle to work scheme
- Flexitime
- Health & wellbeing programme
- Life insurance
- Private medical insurance
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Glasgow, G75 5PR: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Glasgow, G75 5PR

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