Tendering Coordinator

6 months ago

Glasgow, United Kingdom VWS Westgarth LTD Full time

**About the company**

VWS Westgarth Ltd is part of VWS Oil & Gas Europe; itself a grouping of three businesses collectively reported through the parent, Veolia Water Technologies (VWT). VWT is in turn part of Veolia Environnement SA, a French multinational business. With our main office located in east Kilbride, Scotland, we at VWS Westgarth Ltd are specialists in water treatment systems for the offshore Oil & Gas sector. We are the world leader in Sulphate Removal Process, which is a seawater treatment system for the offshore industry and we are also specialists in treatment systems for oilfield-produced waters. Our main offshore markets are currently Angola and Brazil where we also undertake the management responsibility for offices in Luanda and Rio de Janeiro.

Our main offshore markets are currently Guyana, the Gulf of Mexico, Angola and Brazil, where they also undertake the management responsibility for our offices in Luanda and Rio de Janeiro. VWS Westgarth Ltd employs more than 160 staff within their own offices and we work closely with a number of other global Veolia business units on a regular basis.

Safety is central to us at VWS Westgarth. We are proud of the fact that we can demonstrate an excellent safety record in all aspects of the business. Our employees are trained to the highest standards and their responsible attitude will ensure that the Company maintains the upmost highest safety standards.

**Key Accountabilities**:

- Provision of comprehensive administrative/coordination support to the Tender team
- Support the Head of Tender as required.
- Support Office Manager as required.
- Production, compilation, revision control and submission of tender documents.
- Completion and submission of pre-qualification documentation.
- Management of online portals of various external clients.
- Filing of completed documents.
- Update pricing on database from received quotes.
- Production and distribution of minutes for various Tender meetings.
- Responsible for downloading, Indexing and filing of RFQ documents and the uploading of Tender documentation to online portals as dictated by the client.
- Liaison with tender managers/tender engineers to ensure data is kept up to date.
- Responsible for the compiling and revision control of Tender Documentation.
- Organisation and production of reports, including bid/no bid decisions, tender tracking, pipeline analysis, sales prospects, hit rate, and order input forecasting.
- Liaison with senior management to ensure the validity of corporate reporting data.
- Liaison with the financial team to ensure financial data is correct and current for migration to XRT reports.
- Arrange travel including flights, hotel accommodation, car hire, trains & visas when required.
- Booking meeting rooms including sending out invitations.
- Ordering of lunches and set up of meeting rooms.
- Undertaking any other duties that may be required from time to time.
- Contribute to a positive working environment and uphold company values.

**What we look for**

**Capabilities/Competencies**:

- Significant relevant experience required
- Previous experience in coordinating large, complex Tender projects in the Oil & Gas, Renewables, or Water contracting industries
- Experience with dealing with overseas clients
- Cohesive team player
- Continuous self-developer
- Customer focussed and innovative solutions provider Desirable

**Summary of Behavioural Capabilities/Competencies**:

- Excellent planning, detail conscientiousness, and organisational excellence
- Constant innovator and solutions provider
- Excellent communicator in one-to-one and group situations
- Client service champion
- Deadline obsessive
- Team player
- Prepared to take on additional challenges as and when they develop
- Willingness to travel worldwide as and when required.
- Ability to effectively manage time.

**Essential Professional Qualities**
- A minimum of three years of experience in document control, preferably within an engineering or related setting.
- Proficient in using MS Office or Google Applications, showcasing digital competency.
- Exceptional communication skills that facilitate clear interaction with colleagues and stakeholders.
- Adept at managing time efficiently, ensuring tasks are completed within set timeframes.
- Capable of understanding workloads and prioritising tasks accordingly

**Essential Personal Qualities**
- An optimistic and cooperative team player who contributes effectively within the group.
- Possessing heightened attention to detail, ensuring precision in all tasks.
- An unwavering commitment to meeting deadlines with an unwavering focus
- Willingness to embrace and tackle new challenges as they arise
- Prepared to take responsibility and ownership of assigned tasks
- Open to novel ways of working and proactive in seeking solutions

**What we offer**

There are infinite possibilities when you join VW Westgarth. You'll receive all the opportunities that come with a stimulating, f

  • Tender Coordinator

    6 months ago

    Glasgow, United Kingdom VWS Westgarth LTD Full time

    Are you ready to step into a career at the forefront of renewable energy solutions? VWS Westgarth Ltd, a proud member of the Veolia family, is excited to offer you the opportunity to join our passionate team in East Kilbride, Scotland. **About Us** At VWS Westgarth Ltd, we take pride in our expertise in renewable energy solutions. Our commitment to...

  • Tendering and Proposals Engineer Specialist

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom aaa | consulting Full time

    We are seeking a highly skilled Tendering and Proposals Engineer Specialist to join our team at aaa | consulting.The estimated salary for this role is £45,000 - £60,000 per annum, depending on experience.About the RoleThis is an exciting opportunity for a motivated and organized individual to take on the challenge of preparing and managing customized...

  • Project Coordinator

    2 days ago

    Glasgow, Glasgow City, United Kingdom Landmarc Solutions Full time

    About the RoleWe are seeking a highly skilled Project Coordinator to join our team at Landmarc Solutions.The successful candidate will be responsible for tracking project progress and financial data, assisting with resource management and tender preparation, ensuring project documentation is accurate and audit-ready, and supporting security checks,...

  • Technical Project Coordinator

    6 months ago

    Glasgow, United Kingdom Recruit 4 Talent Full time

    **Description**: **Technical Project Coordinator **sought by the building solutions division of a global plastics manufacturer with close to 200 locations worldwide, to join their office based near Glasgow. **The Role**: - Participate in internal and external pipe system tender submissions - Providing technical support to customers in the UK & Republic of...

  • Engineering Coordinator

    6 days ago

    Glasgow, United Kingdom Morson Talent Full time

    Our client Scottish Power are seeking an Engineering Coordinator / Project Manager for a minimum 12 month contract role based at Cambuslang but offering hybrid working.Job Purpose Statement Responsible for developing and coordinating engineering solutions from feasibility to detailed engineering designs for transmission networks (132kV and above) in...

  • Technical Sales Coordinator

    6 months ago

    Glasgow, United Kingdom Recruit 4 Talent Full time

    **Description**: **Technical Sales Coordinator **sought by the District Heating division of a global polymer manufacturer with over 20,000 employees across 170 locations worldwide to join their team based in Belshill. **The Role**: - Participate in internal and external pipe system tender submissions - Providing technical support to customers in the UK &...

  • Senior Project Coordinator

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Laing O'Rourke Full time

    Project Planning and Coordination SpecialistAt Laing O'Rourke, we are seeking a highly skilled Project Planning and Coordination Specialist to join our team in Glasgow. As a key member of our team, you will play a crucial role in ensuring the successful delivery of projects by developing and implementing effective programme strategies.Key...

  • Technical Sales Coordinator

    6 months ago

    Glasgow, United Kingdom Pertemps Network Group Full time

    **Technical Sales Coordinator - Belshill**: - 872100948**Competitive** - Full Time**Permanent** **Glasgow, Glasgow City** **Customer Service And Call Centre** **Job Description**: **Technical Sales Coordinator **sought by the District Heating division of a global polymer manufacturer with over 20,000 employees across 170 locations worldwide to join their...

  • Civil Engineer Project Coordinator

    1 week ago

    Glasgow, Glasgow City, United Kingdom BAM Nuttall Full time

    Project Coordinator OpportunityWe are seeking an experienced Civil Engineer to join our team as a Project Coordinator. The role will involve supporting the Planning Engineer in developing and maintaining detailed programmes in P6, managing sub-contractor programmes, and assimilating information from tender and project documentation.About the RoleThe ideal...

  • Civil Engineering Project Coordinator Role

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom BAM Nuttall Full time

    Civil Engineering Project Coordinator RoleWe are seeking a highly skilled Planning Engineer to join our team at BAM Nuttall. As a Planning Engineer, you will play a crucial role in delivering large civil engineering projects that provide critical infrastructure for Scotland's transition to net Zero.The successful candidate will have experience of delivering...

  • Morson Talent | Engineering Coordinator | Glasgow

    4 days ago

    Glasgow, United Kingdom Morson Talent Full time

    Our client Scottish Power are seeking an Engineering Coordinator / Project Manager for a minimum 12 month contract role based at Cambuslang but offering hybrid working.Job Purpose Statement Responsible for developing and coordinating engineering solutions from feasibility to detailed engineering designs for transmission networks (132kV and above) in...

  • Bid Coordinator

    6 months ago

    Glasgow, United Kingdom Natural Power Full time

    **Who are we looking for and why work at Natural Power?** **Bid Coordinator** Our Operations and Asset Management team manage over 450 renewable sites across the UK and Europe. Site management is delivered by our asset managers, regional field team and in-house technical experts. Our in-house ControlCentre provides a wealth of services including health and...

  • Ophthalmic Service Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Optical Express Full time

    About UsAt Optical Express, we pride ourselves on delivering exceptional patient care and outstanding clinical outcomes. With over 33 years of experience, we have established ourselves as a leading provider of ophthalmology services in the UK and Europe.Our ValuesWe value our employees and strive to provide a supportive and inclusive work environment. Our...

  • Senior Price Coordinator

    1 week ago

    Glasgow, Glasgow City, United Kingdom GAP Group Limited Full time

    About the OpportunityWe are looking for a highly motivated and experienced Senior Commercial Pricing Coordinator to join our team in Glasgow. As a key member of the Commercial Team, you will play a vital role in supporting our customers and driving business growth.Key ResponsibilitiesProvide expert pricing support to customers and internal...

  • Power Outage Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom ATTB - The Big Jobsite Full time

    Job DescriptionWe are seeking an experienced Outage and Projects Engineer to join our team at ATTB - The Big Jobsite. As a key member of our Power team, you will play a critical role in ensuring the smooth operation of our Energy from Waste Power (EfW) Stations. With a competitive salary of £62,000 + car allowance + up to 10% Bonus + overtime + Benefits,...

  • Marketing Coordinator

    6 months ago

    Glasgow, United Kingdom SPACE SOLUTIONS (SCOTLAND) LTD Full time

    Founded in 1997, we’ve spent the last 25 years building a reputation for excellence in delivery as one of the UK’s leading workplace consultancy and fit-out companies. Our clients come in all sizes from a broad range of sectors. Together, we push the boundaries of space and experience. We're a vibrant and creative team dedicated to unlocking workplace...

  • Transmission Projects Coordinator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Morson Talent Full time

    About the JobWe are seeking an experienced Electrical Tender Engineer to join our client's team at Morson Talent. This is a challenging opportunity for someone with a background in electrical tendering and experience in working on complex transmission projects.Job PurposeThe successful candidate will be responsible for preparing bills of quantities/pricing...

  • Senior Project Coordinator

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Laing O'Rourke Full time

    We are seeking a highly skilled Senior Project Planner to join our team in Glasgow, Scotland. The ideal candidate will have expertise in project planning and coordination processes, with a proven track record of developing programme strategies for clients.As a key member of our Pioneering Delivery Team, you will contribute to the success of our projects by...

  • Senior Proposals Coordinator, Flexible

    6 months ago

    Glasgow, United Kingdom Morris & Spottiswood Full time

    The Morris & Spottiswood Group are a leading provider of fitout, housing, maintenance and M&E services to the retail, banking, commercial, education, housing and healthcare sectors across Scotland and North West /West of England. Our offices are based in Glasgow, Livingston, Warrington, Carlisle and Leeds. A family firm, with a proud track record of...

  • Senior Bid Design Coordinator

    1 month ago

    Glasgow, Glasgow City, United Kingdom Bell Building Projects Ltd Full time

    We are seeking a skilled professional to join our Design/Bid team as a Bid Design and Specification Manager. This is a full-time, permanent contract based primarily in our Glasgow office. Your primary role will be to provide design support to our preconstruction and bid teams, focusing on cladding remediation and refurbishment projects.Key...