Junior Associate/personal Assistant

3 weeks ago

Hatfield, United Kingdom Ocado Group Full time

**_Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age, or disability or union membership status._**

**About Us**

**About the role**

A good opportunity for an individual who has excellent communication, organisational skills and able to manage and prioritise tasks in a fast paced environment. If you have previous experience as a Personal Assistant, Team Assistant or Coordinator and would like to grow in a role where you are the main point of contact for four Senior Leaders within Ocado Technology team, then this could be for you.
As the Personal Assistant, you will be required to support and assist in meetings, manage multiple diaries, organise travel and accomodation. The right person will have an approachable attitude, able to solve problems and work succesfully with senior stakeholders.

**Responsibilities**

Extensive diary management supporting Senior Leadership Team Members within Ocado Technology: including arranging meetings with internal or external clients; book meeting rooms, organise catering; book travel and accommodation and arranging travel itineraries.
Assist in setting up, supporting & SliDo moderation of Stream or Department specific Town Halls & Live streams.
Other general administrative duties include; monthly credit card and expense reconciliations, submitting expense claims for the Senior Leadership Members you support, ensuring invoices are processed in a timely manner; ordering stationery and business cards, arranging parking permits for visitors and dealing with post within the Division.
Building cross-Divisional relationships with the Global Ocado Technology offices.
Assist with planning and running in house Ocado Technology Events or Stream/Department specific Away Days and Events
Provide support to the Stream/Department with UK travel and accommodation bookings,International flight and hotel bookings, booking car hires, train travel and taxi bookings, keeping an accurate and detailed log of all travel requests.
Consistently demonstrate the core Ocado and Ocado Technology values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small.
There is an element of physical activity to the role including manual lifting. Should a company event be held in the evening or weekend, you will be required to assist.

**About you**

Previous experience as a Personal Assistant, Team Assistant or Team Coordinator
Excellent communication skills, both written and verbal
Excellent organisational skills
Intermediate level IT Skills and familiar with Cloud based tools such as Google Apps including Gmail, Drive, Calendar, Docs, SliDo etc.
An Approachable, Flexible, Engaged, Creative and Attentive attitude.

**What we offer you**

Our employee benefits are designed for you, we care about people and we've ensured we have a wealth of benefits that focus on your well-being. We regularly review our benefits to ensure we are supporting our employees appropriately.
30 days 'working from anywhere in the world' policy
Wellbeing support through dedicated apps and an Employee Assistance Programme
25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)
Pension scheme (various options available including employer contribution matching up to 7%)
Generous Private Medical Insurance (within the first month of joining)
Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)
22 weeks paid maternity leave and 6 weeks paid paternity leave (once relevant service requirements complete)
Train Ticket loan (interest-free)
Cycle to Work Scheme
Free shuttle bus to and from Hatfield Train Station to the Hatfield offices
Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices
Opportunity to participate in Sharesave and Buy as You Earn share schemes

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