Junior Personal Assistant

3 weeks ago

Hatfield, United Kingdom Ocado Group Full time

**About the role**
We have an exciting opportunity to join the Ocado Technology Personal Assistant team as an Associate Personal Assistant on a fixed term basis, reporting directly into one of the Technology Personal Assistants.
In this role, you will assist four individuals from the Ocado Technology Senior Leadership Team, supporting the flow of work within that team. You will act as a liaison between the and other members of the organisation and external clients whilst maintaining confidential information. You will be collaborative in your approach and work closely with the wider Personal Assistant team.

**In this role you will be responsible for**:

- Supporting four members of our senior leadership team with extensive dairy management, arranging meetings, booking meeting rooms, arranging all travel itineraries both nationally and internationally.
- Assist in setting up, supporting & SliDo moderation of Stream or Department specific Town Halls & Away Days.
- Live streams
- General administrative duties including handling credit card and personal expenses, invoices, ordering stationery, arranging parking permits and post to name a few.
- Assisting the team in planning and running OT events and meetings on site and offsite this can be anywhere in the world as well as the UK based team.
- Always demonstrating the core Ocado and Ocado Technology values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small.
- Supporting in meetings; taking minutes, recording meetings, time stamping or generally prepping for the session.

**About you**:

- Relevant experience as a Personal Assistant or Team Assistant to Senior Management level.
- Intermediate level IT Skills and familiar with Cloud based tools such as Google Apps including Gmail, Drive, Calendar, Docs, SliDo etc.
- An Approachable, Flexible, Engaged, Creative and Attentive attitude.
- Ability to work in a fast paced environment
- Excellent problem solving and communication skills both written and verbal.
- Excellent organisational skills, such as ability to manage multiple diaries, organise complex travel and accommodation reservations.

**What we offer you**:
Our employee benefits are designed for you, we care about people and we've ensured we have a wealth of benefits that focus on your well-being. We regularly review our benefits to ensure we are supporting our employees appropriately.
- 30 days 'working from anywhere in the world' policy
- Hybrid working
- Wellbeing support through dedicated apps and an Employee Assistance Programme
- 25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)
- Pension scheme (various options available including employer contribution matching up to 7%)
- Generous Private Medical Insurance
- Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)
- 22 weeks paid maternity leave and 6 weeks paid paternity leave (once relevant service requirements complete)
- Train Ticket loan (interest-free)
- Cycle to Work Scheme
- Free shuttle bus to and from Hatfield Train Station to the Hatfield offices
- Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices
- Opportunity to participate in Sharesave and Buy as You Earn share schemes

**Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion or belief, age, or disability or union membership status.

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