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Executive Assistant and Project Support

3 months ago

Ipswich, United Kingdom Suffolk County Council Full time

**Suffolk County Council - Endeavour House, Ipswich, Suffolk IP1 2BX / Hybrid**:

- **£32,076 per annum (pro rata if part time)**:

- **37 hours per week, Flexible working options available**:

- **Fixed Term or Secondment for 12 months**

Are you interested in joining a supportive and friendly team that provides continuous training and career growth opportunities? We have an exciting opportunity for an **Executive Assistant and Project Support** to join our **Public Health and Communities team.**

Our team collaborates with the people and partners of Suffolk to create strong foundations that support healthy individuals, healthy communities, and healthy futures. They play a vital role in building a healthier Suffolk.

To learn more about Public Health and Communities, please watch **our new film (healthysuffolk.org.uk)**.

**Your role and responsibilities**
- Maintain realistic, efficient and manageable electronic diaries for your aligned Director/Assistant Director and Cabinet member.
- Effectively manage all aspects of meetings/conferences. Including developing agendas and managing timely responses to deadlines, including drafting correspondence, taking accurate minutes and travel arrangements
- Provide logístical support to the Director and Cabinet Member by arranging meetings, drafting communications, producing reports, diary management etc as required.
- Proactively build a broad understanding not only of own business area but also a strong sense of wider political and corporate challenges.
- Lead the effective operation of the PA Team, ensuring that Assistant Directors’ requirements are met or expectation re-negotiated.

We are based in **Endeavour House **and support **hybrid working**. This includes a minimum of two days in the office per week, but is flexible and pro-rated for part-time employees.

**What you will need**
- Excellent working knowledge of Microsoft packages, e.g. Word, Excel, PowerPoint, Outlook, SharePoint etc.
- Proven ability to work on own initiative to plan, prioritise and manage conflicting deadlines and priorities with mínimal supervision in a pressurised environment.
- Experience of carrying out a range of administrative procedures and tasks at a senior level.
- Experience in supporting complex projects involving a number of partners, internal and external.
- Proven ability to be flexible in approach, to work with a wide range of roles and types of people at any level of seniority.
- Experience leading a team.

**Empowering Everyone**

**For more information**

**How to apply**

**Step 1 - **Read the **Job and Person Profile (docx)**.

**Step 3 - **Upload a** **supporting statement** **answering the following questions below (no more than 400 words per question). You should use the **Supporting Statement template (docx)**.
- Describe a time when you were required to manage multiple urgent tasks and conflicting priorities how did you ensure all tasks were completed?
- Please describe your last executive assistant or management role. What did you like about the role? What were the biggest challenges?
- How would you describe your computer skills? What software programs have you used to enhance your productivity and precision?***

**Closing date: 11.30 pm, 10 April 2024.**

**Interview date: 15 April 2024.**

This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS checks or police vetting will be required for relevant posts. #LI-Hybrid

**As a modern and effective council, we **offer a wide variety of careers to suit people with a range of **skills, abilities and ambitions. We offer working options that **flex to reflect the way people work today and take the time to **understand and support your individual needs. We’re driven **to make a positive difference to the world around us and **encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.**

In return, you’ll enjoy:

- up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
- membership of a competitive Local Government Pension Scheme (LGPS)
- travel, lifestyle, health and wellbeing benefits
- performance-related annual pay progression, in addition to an annual cost-of-living pay increase
- training and encouragement to expand your knowledge
- a variety of career development opportunities across our organisation
- diverse and active staff networks
- flexible working options, with the right to request flexible working from your first day
- plus more