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Office Administrator

4 months ago

Camberley, United Kingdom Jenoptik AG Full time

**Jenoptik is an international photonics group with representatives in over 80 countries. Optical technologies are the foundation of our business. We employ around 4,000 people worldwide.**

Join our team and help to shape our future with lasting effect.

**Office Administrator**:

- Job ID: 2304- Location: Camberley, ENG, GB- Date: Jun 5, 2023**Key Responsibilities**:
**Office & Facilities Related**
- Provide general support to visitors being first contact when they enter the building - meeting & greet
- Management of facilities such as air-con servicing, cleaners, window cleaners, maintenance contractors, security alarm servicing, kitchen appliances, office equipment etc.
- Responsibility for the access control and alarm system
- Main liaison with building estate Management Company
- Manage and order office supplies and stationery, including kitchen supplies
- Organise hospitality and control the kitchen
- Organise Staff quarterly buffets

**Administration & Other**
- Manage and route phone calls appropriately
- Organise company documentation both physical and electronic
- Distribute incoming mail, collect, stamp and post all outgoing mail and arrange couriers if required
- Management of meeting room bookings and meeting room areas, ensuring they are kept tidy
- Plan in-house and off-site activities
- Ad-hoc support of wider departmental functions such as HR and Finance.
- Responsible for Office H&S, supporting the H&S manager

**Executive Assistant**
- Support UK MD as needed
- Support with Travel and accommodation arrangements as required
- Arrange meetings and organise off-site meetings

**Requirements**:

- This is a part time role, 20 hours per week - split over 4 or 5 days
- First class level of customer service ensuring that all internal staff and customers are treated in an appropriate manner
- Excellent verbal communication skills with the ability to communicate effectively at all levels in the organisation
- Strong organisational and time management skills
- Strong MS Office Skills

**Contact**:
Name: Sandra Jane Young

**About Trioptics**:
TRIOPTICS GmbH is an internationally oriented company for optical measurement and manufacturing technology. The company has its headquarters in Germany and subsidiaries in China, Finland, France, Japan, Korea, Singapore, Taiwan and the USA. Distributors sell TRIOPTICS products in the UK, India, Israel, Russia, Turkey and Vietnam. TRIOPTICS has been part of the Jenoptik photonics group since 2020.

**Have we made you interested in this position?**

**Should you need any further information, please do not hesitate to contact us.