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Administrative Support Officer

2 months ago

Camberley, Surrey, United Kingdom Reed Full time
Receptionist and Administrative Officer

We are seeking a highly organised and compassionate individual to fill the role of Receptionist and Administrative Officer. This position is crucial in ensuring the smooth operation of our day-to-day activities.

Key Responsibilities:Reception Duties:
  • Welcome visitors and clients with professionalism, providing a warm and welcoming atmosphere.
  • Manage phone calls, respond to inquiries, and direct calls to relevant staff members as needed.
  • Effectively manage calendars for relevant personnel, ensuring timely appointments and meetings.
  • Receive and distribute mail and packages, and prepare outgoing mail and courier services.
Administrative Support Duties:
  • Assist with filing, data entry, attendance logs, company calendars, and maintaining organised records and databases.
  • Monitor and manage supplies inventory, reorder as necessary, and maintain accurate records.
  • Support the organisation and coordination of events, meetings, and workshops, including preparation of materials and environments.
  • Prepare reports, presentations, and other documents as required.
  • Reconcile petty cash and Zettle, and act as the first point of contact for invoice queries as directed by the Financial Controller.
Requirements:
  • Education: GCSEs or equivalent, with Maths and English being essential; additional qualifications in office administration or a related field are advantageous.
  • Experience: Proven experience in a receptionist or administrative support role.
Skills:
  • Excellent verbal and written communication skills.
  • Strong organisational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
  • Ability to handle sensitive and confidential information with discretion.