Operations Administrator

2 days ago

Camberley, United Kingdom MATCHUP Full time

Our client is currently looking for an Operations Administrator to provide administrative support to the team to ensure the smooth running of Operations and efficient delivery of the company services.

**Reporting to**: Operations Support Manager

**Key responsibilities and accountability**:
Assist with recruitment for the Operations Team by completing the following:

- Preparation of job descriptions for posting on various job boards.
- Qualify and shortlist CVs as per the Operational requirement.
- Assist with screening as required.
- Enrol new starters - issuing the relevant uniform and ID cards.

Oversee Operations rostering:

- Plan and distribute all officers’ rosters for a minimum of 6 months.
- Manage leave requests.
- React to and manage last minute sickness absence.
- Lead resourcing meetings to ensure all site requirements are captured and Operations Managers are aware of any scheduling issues.
- Ensure all officers utilise Parim, the workforce management tool, for timesheet purposes.
- Assist with the preparation of monthly payroll reports for all security staff and pass to the finance team for payment.
- Assist with the Officer leaver process; ensure leaver interviews are conducted, complete leaver form and add to appropriate systems, and lead on communication between Operations, HR and Finance.
- Ensure data on the workforce management tool is kept updated, including shift information, personal information and SIA licences.

Process and organise site related paperwork:

- Assist with ensuring all SOPs are prepared and ratified by the Operations Managers, and that relevant regular updates are carried out.
- Prepare the site KPI’s for the Operations Manager and collate when completed.
- Prepare monthly/ fortnightly estate reporting for approval by Operations Manager.
- Ensure all Officer Focus Trackers are completed and collated.
- Maintain best standards of practice to ensure SIA ACS standards are achieved and maintained.
- Assist on all estate scheme administration, ensuring all sites contact details are correct on company CRMs.
- Ensure all requests for equipment and information for the estates are followed up.
- Assist with preparing the weekly Operations report where needed.
- To assist with standing up new sites as required, assisting with all aspects including uniform, rostering and administration.
- Ad hoc tasks as required to support the department.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Camberley: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (preferred)
- Shift management: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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