Company Secretary

6 months ago

St Albans, United Kingdom Digiden Ltd Full time

**Role Title: Company Secretary**

**Reporting to**:Head of Compliance

**Location**: Flexible Hybrid Working

**Working Hours**:2/3 Days a week (dependent on Experience)

Our client PG Mutual (PG) is hiring a part-time Company Secretary to join their team.

**Role Summary**

Under the direction of the Head of Compliance, the overarching purpose of the Company Secretariat role is to facilitate the smooth administration of all Board of Directors meetings; maintaining detailed and organised company records, preparing corporate communications, and ensuring timely and accurate regulatory submissions in line with the relevant corporate laws and regulations.

**Material Responsibilities**

**1. Company Secretariat**
- Hold the statutory office of Secretary for PG.
- Prepare draft Board of Directors meeting agendas for the CEO.
- Attend Board of Directors and Sub Committee meetings (ARC and ICOM) and take minutes.
- Coordinate the preparation for Board of Directors meetings, subcommittee meetings, and General Meetings in consultation with the CEO and CFOO.
- Consolidate and distribute the meeting papers for Board of Directors meetings.
- Attend Board of Directors meetings and General Meetings and prepare draft meeting minutes for the Board members to review and approve.
- Manage the actions register on behalf of the CEO and coordinate with action owners to ensure appropriate reporting of progress to the EMC and the Board.
- Maintain the CPD register for PG’s Board of Directors and Senior Management Function holders.
- Manage the Board of Directors activity planner and coordinate the setting of meeting dates.
- Sign-off statutory documents and reports approved by the Board of Directors.
- Coordinate the filing of statutory documents and reports to the Financial Conduct Authority for PG and to Companies House for PG’s subsidiary.

**2. Legal and Regulatory Filing & Compliance**
- Manage their PRA/FCA Senior Management Function authorisation process in consultation with the Head of Compliance and CEO.
- Manage their CPD Strategy on behalf of the CEO and produce progress reports for the EMC at regular intervals.
- Support the Senior Independent Director of the Board of Directors to ensure all staff are aware of their whistleblowing policy.
- Overseeing the filing of legal and regulatory documents, including annual reports and financial statements.
- Ensuring the company complies with legal and regulatory requirements and follows best practice, by advising the board on their responsibilities, and helping to develop corporate governance policies and procedures.

**3. Personnel Management and Risk Management (if applicable)**

To ensure:
Any PG personnel under their supervision are adequately trained, fit and competent for their role, and are appropriately monitored, challenged, encouraged, and appraised in accordance with their human resources policies and procedures.
- Any PG personnel holding FCA Certification roles under their supervision are duly certified in accordance with PG certification policies and procedures.
- They identify, assess, and manage risks to their business objectives arising from their business activities responsibly and in accordance with their risk management policies and procedures.
- Maintain adequate policies and procedures for their function for operational resilience and business continuity purposes.

**4. Professional Conduct Responsibilities**

As an employee and PRA & FCA Certified Person, the Secretary will be expected to:

- Comply in good faith with the FCA’s Code of Conduct and the policies and procedures of PG.
- Work with colleagues at all levels of PG’s hierarchy in a constructive, respectful, and supportive manner.
- Responsibly execute any FCA or PRA prescribed responsibilities allocated to them.
- Ensure proper oversight of any delegated work or responsibilities.
- Disclose any potential conflicts of interest that may arise.
- Maintain a level of Continuing Professional Development training consistent with the role and its responsibilities.
- Refrain from any behaviour that may bring the reputation of PG or its personnel into disrepute.
- Report potential wrongdoing in accordance with the whistleblowing procedures of PG and the FCA.

**5. Skills/Experience**:

- Required
- Strong academic record with practical experience of working within a corporate environment, whether it’s through a part-time role, or full time role in a professional firm.
- Desirable
- Had a key role in handling regulatory disclosures and interactions with regulatory authorities.
- Required
- Good communication, interpersonal, and analytical skills.

**6. Formal Education**:
**Salary**: TBA depending on experience

**Additional pay**:

- Bonus scheme

**Benefits**:

- Income protection
- Life insurance
- Workplace pension
- Flexible hybrid working

**Job Type**: Part-time

**Experience**:

- regulatory: 1 year (preferred)

Ability to Commute:

- St Albans, AL3 6PA (required)

Work Location: In per

  • Company Secretary

    4 weeks ago

    St Albans, United Kingdom Fame Recruitment Full time

    A leading accountancy practice located in Hertfordshire are recruiting for a Company Secretarial Manager to join their team.Reporting to the Partners, this position will play a key role in maintaining the efficiency of the secretarial team, collaborating with other departments and managing client relations.This position offers hybrid working, flexi hours,...

  • Company Secretary

    6 months ago

    St. Andrews, United Kingdom St Andrews Links Trust Full time

    Job Advert Here at The Home of Golf we have an opportunity for you to be our next Company Secretary. As a registered charity we understand the importance of having effective corporate governance practices in place. As we continue grow and develop, this part time role will help ensure our compliance with regulatory requirements along with maintaining the...

  • Legal Secretary

    6 months ago

    St Albans, United Kingdom Red Door Recruitment Full time

    **Legal Secretary** Our client, experts in their field, are a modern and innovative legal firm. They believe firmly in developing their staff and recognising their achievements. They are looking for a **Full or Part Time** Secretary to support in the Private Client department. You will work as part of the Private Client team delivering the highest levels...

  • Legal Secretary

    7 months ago

    St Albans, United Kingdom Lemoncloud Recruitment Ltd Full time

    **Legal Secretary | Permanent | St. Albans | £28k - £30k** We are recruiting a legal secretary for our client based in St. Albans, who are a multi-service law firm known for delivering clients outstanding service and our award-winning legal advice. You should have previous legal experience within a private client department, to work as part of the...

  • Legal Secretary

    7 months ago

    St Albans, United Kingdom Lemoncloud Recruitment Ltd Full time

    **Legal Secretary | Permanent | St. Albans | £28k - £30k** We are recruiting a legal secretary for our client based in St. Albans, who are a multi-service law firm known for delivering clients outstanding service and our award-winning legal advice. You should have previous legal experience within a private client department, to work as part of the...

  • PC Legal Secretary

    1 month ago

    St Albans, United Kingdom CV-Library Full time

    Private Client Legal Secretary £28,000 - £38,000 / St Albans, Hertfordshire / Permanent   My client, a top Legal Practice in the Hertfordshire area, is currently looking to hire a Legal Secretary to join their rapidly growing Private Client department. The successful candidate will have a minimum of a years’ experience as a Legal...

  • Legal Secretary

    2 months ago

    St Albans, United Kingdom CV-Library Full time

    Job Title: Legal Secretary Salary: £28,000 - £30,000 per annum Location: St Albans Contract: Permanent Hours: Monday to Friday 9am-5:15pm COMPANY PROFILE We have an exciting opportunity to join our client in the professional services industry. They are looking for a switched on, proactive Legal Secretary to join their team. If you have...

  • PC Legal Secretary

    4 days ago

    St Albans, Hertfordshire, United Kingdom Insight Select Careers Full time

    Job DescriptionWe are seeking a skilled Private Client Legal Secretary to join our team at Insight Select Careers. This is an exciting opportunity for an experienced legal secretary to work with our growing Private Client department in St Albans, Hertfordshire.The successful candidate will have a minimum of one year's experience as a Legal Secretary and...

  • Corporate Administrator, Company Secretary

    7 months ago

    St Helier, United Kingdom The Maples Group (Financial Services) Full time

    **Position: Corporate Administrator** **Location: Jersey (Hybrid)** **About Us** The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global...

  • Private Client Secretary

    7 days ago

    Bury St, Suffolk, United Kingdom Austin Fraser Full time

    Austin Fraser is a well-established company recruiting a Private Client Secretary to join our team.We require a highly skilled and experienced individual with expertise in Private Client and Conveyancing work.The successful candidate will have excellent secretarial and communication skills, with the ability to work efficiently and effectively.A current law...

  • Legal Secretary

    6 months ago

    St Helens, United Kingdom Barrow and Cook Solicitors Full time

    Legal Secretary to work at a high street solicitors practice. Experience in wills & probate and/or conveyancing work is desirable as the firm does a lot of private client and conveyancing work. The role involves the usual requirements of typing dictation, completing forms, dealing with online portals and speaking to clients. **Job Type**:...

  • Sales Secretary Coordinator

    7 days ago

    Bury St, Suffolk, United Kingdom Bloor Homes - Sales & Marketing Full time

    Excellent Sales Support OpportunityWe are seeking a highly skilled Sales Secretary to join our team at Bloor Homes - Sales & Marketing. As a vital member of our Sales Department, you will play a key role in ensuring the efficient running of our operations.About the Role:This exciting opportunity requires close collaboration with our successful Sales...

  • Legal Secretary

    6 months ago

    St Helens, United Kingdom Barrow and Cook Solicitors Full time

    Legal Secretary to work at a high street solicitors practice. Experience in conveyancing and/or wills & probate work is highly desirable as the firm does a lot of conveyancing and private client work. The role involves the usual requirements of typing dictation, completing forms, dealing with online portals (eg HM Land Registry) and speaking to...

  • Sales and Marketing Secretary

    3 weeks ago

    Bury St Edmunds, Suffolk, United Kingdom Bloor Homes - Sales & Marketing Full time

    Sales Secretary When registering to this job board you will be redirected to the online application form. At Bloor Homes our Sales Secretary is a vital role in our large, family-run business. Helping to ensure the efficient running of our busy Sales Department, bringing high-quality secretarial experience, great organisational skills and a real can do...

  • Secretary/audio Typist

    6 months ago

    St Leonards-on-Sea, United Kingdom Browns Recruitment Group Full time

    **Secretary/Audio Typist** **Eastbourne** **Salary up to £22500** We are currently recruiting for an experienced audio typist to support our client, a leading law practice. Experience in a Law practice is now essential just a strong typist/secretarial background. They require a highly competent audio typist (skillset minimum of 70wpm) to support the busy...

  • Secretarial / Administrator Team Member

    6 months ago

    St. Neots, United Kingdom Buckden and Little Paxton Surgery Full time

    **Secretarial / Workflow Team Member** We are looking for an enthusiastic person, meticulous by nature and who is able to maintain a high level of attention to detail, to join the Practice’s Workflow and Secretarial team. Previous experience in General Practice and EMIS is preferred but not essential as full training will be provided. This is a...

  • Legal Secretary

    6 months ago

    Bury St. Edmunds, United Kingdom Paul Charles Recruitment Ltd Full time

    Paul Charles Recruitment is delighted to be assisting one of Bury’s most respected and prominent Professional Services firms with their plans to recruit a Legal Secretary to the team. The role itself will involve but not be limited to: - Maintaining client files - Diary management for fee earners - Taking telephone calls and noting accurate messages -...

  • Insight Select Careers Legal Assistant

    4 days ago

    St Albans, Hertfordshire, United Kingdom Insight Select Careers Full time

    Role OverviewWe are seeking a highly skilled Private Client Legal Secretary to join our team at Insight Select Careers. This is an excellent opportunity for an experienced legal secretary to work in a dynamic and supportive environment, contributing to the growth and success of our Private Client department.The successful candidate will have a minimum of one...

  • Investment Management Secretary

    7 months ago

    Bury St. Edmunds, United Kingdom Carousel Consultancy Full time

    **Investment Management Secretary / Administrator - Bury St Edmunds / Hybrid Working - c£35k + benefits and bonus** - Great opportunity for a Financial Services Secretary / Administrator, with c2 years experience in Investment / Wealth Management (at some point in career) to join a small yet successful team - Provide administrative support to investment...

  • Medical Secretary

    6 months ago

    Bury St. Edmunds, United Kingdom Elysium Healthcare Full time

    Do you have administration experience and are looking to step into a new role? Join The Chimneys Clinic as a Medical Secretary and enjoy a career where you are valued and supported to be the best you can be. Working 30 hours a week, you will be responsible for providing administrative support to medical team at The Chimneys Clinic. From managing their...