Legal Secretary

6 months ago

St Albans, United Kingdom Red Door Recruitment Full time

**Legal Secretary**

Our client, experts in their field, are a modern and innovative legal firm. They believe firmly in developing their staff and recognising their achievements. They are looking for a **Full or Part Time** Secretary to support in the Private Client department.

You will work as part of the Private Client team delivering the highest levels of service to their clients by providing secretarial and administrative support to a minimum of 2 lawyers.

The company are looking for someone with a solid, secretarial background ideally within a professional services setting. You will have an organised, efficient approach to work, demonstrating excellent to attention to detail and accuracy.

**What’s in it for you.**
- **Salary**: £25k-£30k, depending on experience
- **Hours: Minimum of 3 days per week, full or part time - 9am-5.15pm**
- 25 days holiday (plus 2 additional for Christmas period)
- Pension contribution
- Subsidised parking
- Fantastic training opportunities

**Key Responsibilities**:

- Answer the telephone and assist clients with enquiries when the lawyer is not available
- Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
- Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
- Maintain lawyers’ diaries and make appointments
- Organise internal and external meetings including meeting room bookings and refreshments
- Maintain internal and client files to ensure they are up-to-date at all times
- Undertake typing for lawyers
- Drafting of standard letters and forms for the lawyer’s approval
- General document management such as requesting and logging deeds coming in and out of the firm
- Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out
- Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system (our practice management system) and to include receiving cheques, entering on file and passing to accounts
- Input client and potential client contact details into peppermint and/or isokon (probate case management system)
- Ensure any faults with the team’s IT, telephones and printers are reported
- Work as part of a team, assisting with wider secretarial and telephone cover as required.
- Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
- Comply, adopt and be familiar with firm policies and procedures

**What the client is looking for;**
- Secretarial experience, ideally within a law firm or professional services
- Strong and confident client relationship experience and skills
- Good understanding of client service
- A good understanding of the context in which the work is being done
- Fast and accurate keyboard skills - 50 wpm minimum
- Good grasp of grammar and spelling
- Good written and verbal communication skills
- Computer literacy in relevant software packages
- High level organisation and administration skills including the ability to prioritise work
- Initiative
- Ability to cope with pressure and maintain a calm manner at all times

**Job Types**: Full-time, Part-time
Part-time hours: 21.75 per week

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Work from home

Work Location: In person

Reference ID: JB3323

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