Legal Secretary
6 months ago
**Legal Secretary | Permanent | St. Albans | £28k - £30k**
We are recruiting a legal secretary for our client based in St. Albans, who are a multi-service law firm known for delivering clients outstanding service and our award-winning legal advice.
You should have previous legal experience within a private client department, to work as part of the Private Client team delivering the highest levels of service by providing secretarial and administrative support to a minimum of two lawyers.
This is a full-time or part time role working three days per week. You should be highly organised with excellent administration skills with a high attention to detail, and able to multitask in a timely manner.
**The basics**:
- Salary: £28k - £30k
- Great company ethos, friendly people, fun working environment
- 25 days holiday per annum, plus Christmas ex-gratia days
- 3% pension contribution
- Death in service worth 4 x annual salary
- Health cash plan scheme (eligible after successful completion of probation)
- Employee Assistance Programme
- Hybrid working (eligible after completion of probation period)
- Subsidised car parking
- Social events throughout the year (arranged by the social committee and the firm)
**The responsibilities**:
- Answer the telephone and assist clients with enquiries when the lawyer is not available
- Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
- Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
- Liaise with clients as directed
- Maintain lawyers’ diaries and make appointments
- Organise internal and external meetings including meeting room bookings and refreshment
- Maintain internal and client files to ensure they are up to date at all times
- Undertake typing for lawyers
- Drafting of standard letters and forms for the lawyer’s approval
- General document management such as requesting and logging deeds coming in and out of the firm
- Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out
- Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system (our practice management system) and to include receiving cheques, entering on file and passing to accounts
- Input client and potential client contact details into peppermint and/or isokon (probate case management system)
- Undertake administrative tasks such as photocopying and file archiving
- Create and maintain a tidy and well organised office environment
- Ensure any faults with the team’s IT, telephones and printers are reported
- Work as part of a team, assisting with wider secretarial and telephone cover as required.
- Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
- Comply, adopt and be familiar with firm policies and procedures
**The skills**:
- Secretarial experience in a law firm is desirable
- Strong and confident client relationship experience and skills
- Good understanding of client service
- A good understanding of the context in which the work is being done
- Fast and accurate keyboard skills
- Good grasp of grammar and spelling
- Good written and verbal communication skills
- Computer literacy in relevant software packages
- Experience of using a practice/case management system
**Job Types**: Full-time, Part-time, Permanent
**Salary**: £28,000.00-£30,000.00 per year
**Benefits**:
- Company events
- Company pension
- Employee mentoring programme
- Life insurance
- Paid volunteer time
- Private medical insurance
- Sick pay
Schedule:
- Flexitime
- Monday to Friday
- No weekends
Application question(s):
- Ideally we are looking for someone with previous legal experience within a private client department - can you confirm you have this?
Work Location: Hybrid remote in St Albans
Reference ID: Legal Secretary - St. Albans
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